Writing a Cleaning Services Proposal Letter [Free Sample]

A cleaning services proposal letter is written to provide cleaning services for a specific project. If a consumer is wise, they will obtain quotations from multiple cleaning businesses for their project and choose the one that provides the best value for money.

The cleaning contractor’s chance to clearly describe why their organization is the best fit for the work is in the proposal letter. 

They can provide details about their previous experience with similar jobs, as well as a list of staff and their credentials, such as licenses and certificates.

not advisable

It is not advisable for firms to exaggerate their qualifications in order to appear more knowledgeable than they are. In the end, the truth will be revealed. 

The cost proposal is usually presented on a separate page and may include costs for materials, labor, and any subcontractors the cleaning firm intends to utilize.

before sending a proposal letter

Before sending a proposal letter, the company should double-check all of the proposal’s details, including the cost of all cleaning products and personnel. 

The price of the services should be in line with the company’s financial goals. People will pay for high-quality work, thus giving a low estimate for a job that will lose money is not in the company’s best interest.

Customer service is now more important than ever. Customers can provide both positive and negative testimonials for any cleaning firm on the Internet. 

integrity

As a result, and for the sake of the company’s integrity, they should stick to whatever commitments they make in a proposal and not change costs or timelines at the last minute. This is the most effective approach to lose consumers and receive negative feedback.

Here are a few examples of proposal letters for cleaning services. It’s for a contract for general cleaning services for an apartment building, but it can be adjusted for personal use. It should be written in a formal business language and sent certified mail to ensure that the sender receives it.

Sample 1 - Cleaning Services Proposal Letter

Your Name
Name of Company
Address of Company
City, State, Zip Code

DATE

Name of Building Manager or Owner
Address of Manager or Owner
City, State, Zip Code

RE: Apartment Complex Cleaning Services

Dear [Name of Manager or Owner],

We are an office cleaning company that has been in the cleaning business for a long time and understands the value of a clean work environment. That’s why we take care of the scrubbing, dusting, and polishing so you and your employees can concentrate on their work.

Whether you require our cleaning company’s services on-site during business hours or after everyone has departed for the day, you can be confident that your workplace will be thoroughly cleaned.

[Company’s Name] was formed on the principles of providing warm, friendly, and efficient service. Our team knows how to get the job done and strives to be the best in the industry.

We feel that your needs can be fully addressed with our range of services and some excellent testimonials—no office is too big or little for our skilled and experienced crew.

We look forward to forming a collaboration with [Client’s Name] and keeping your office looking lovely and pristine every day with this commercial cleaning proposal letter.

Sincerely,

Signature
Your Name

List of Enclosures: copy of cleaning services proposal

Sample 2 - Cleaning Services Proposal Letter

Your Name
Name of Company
Address of Company
City, State, Zip Code

DATE

Name of Building Manager or Owner
Address of Manager or Owner
City, State, Zip Code

RE: Apartment Complex Cleaning Services

Dear [Name of Manager or Owner],

We are an office cleaning company that has been in business for a long time and knows the importance of a clean workplace. As a result, we handle the cleaning, dusting, and polishing so you and your staff can focus on their work.

You can rest assured that your workplace will be completely cleaned whether our cleaning company is on-site during business hours or after everyone has left for the day.

The [Name of the Company] was founded on the philosophy of delivering warm, friendly, and efficient service. Our crew knows how to get the work done right the first time and aims to be the best in the business.

We believe that our range of services, as well as some good testimonials, can adequately satisfy your needs—no office is too big or small for our competent and experienced team.

With this commercial cleaning proposal letter, we look forward to developing a partnership with [Client’s Name] and keeping your office looking gorgeous and pristine every day.

Sincerely,

Signature
Your Name

List of Enclosures: copy of cleaning services proposal

Explore Further