Writing a Paternity Leave Request Letter [with Sample]

You should make sure you are qualified for paternity leave before writing the paternity leave request letter. In your contract, there may be rules and conditions relating to any type of leave. 

Most of the time, this means that you must have worked for a specific number of weeks, months, or years before being eligible for certain types of leave.

disability insurance

To be eligible for paid family leave in California, employees must contribute to the state’s disability insurance program. 

Forms must be completed and proof of the employee’s relationship with the child, whether natural, adoptive, or fostered, must be provided. Contact Human Resources if you have any questions about your company’s policy or if you qualify.

Paid Leave

If you don’t have any kind of paid leave, but would like to take a few days or weeks off work to help with the new family member, you may be able to take unpaid leave without losing your job under the Family and Medical Leave (FMLA)

However, not all employers are covered by FMLA, so you should ask the Human Resources department if the company complies with the act. It may be wise for you requesting unpaid leave to offer to work part-time or during specified hours. 

The employer may be willing to allow the person to work half-days or only two or three days a week. If two people work for the same employer, there may be a limitation of the amount of combined leave they can take. 

Best Option

It’s a good idea to request paternity leave well ahead of time so that both you and your employer can get all of your questions answered.

The ideal option is to send a paternity leave letter because it allows you to clarify all of the reasons behind the request. It also allows your company to ensure that your work will be covered.

Below is a sample paternity leave letter. It should be a formal business letter and sent at least one month before the leave will start. The employee should keep a copy of the letter. It can be hand delivered or sent by registered mail. 

Sample Paternity Leave Request Letter

Name of Employee
Address of Employee
City, State, Zip Code


Name of Employer
Name of Company
Address of Company
City, State, Zip Code

RE: Request for parental leave.

Dear Mr. Name of Employer:

I work in the company as a project manager. My supervisor is Name of Supervisor. 

This letter is a formal request for me to take parental leave for 30 days starting on the day the baby is born. My wife will deliver our new baby on or about DATE, and I would like to be by her side.

We have no other help at this time because my wife’s parents are too old to travel here and help, and my mother will come only a week after the baby is born. I am requesting leave more than 30 days before the required date. 

I have referred to the employee’s handbook, and understand that I am allowed four weeks paternity leave with half pay. 

I have spoken to my immediate supervisor and plan to complete all of my current projects before I take leave. 

Name of Employee will oversee any new projects, and I will be at home and available to help any if required. 

I look forward to your favorable reply to my application. If you have any questions, I can be reached at Phone Number or Email Address. 

Thank you for your consideration of my request.


Signature of Employee
Printed Name of Employee