Writing a Financial Aid Appeal Letter [Free Samples]

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Have you experienced a bad semester at school and are now facing the possibility of getting your financial aid suspended? 

If your grades are suffering due to extenuating circumstances beyond your control, you may qualify to appeal the organization’s decision and still get financial aid in the future.

Based on the specific reasons why you failed to meet the required academic standards and your unique circumstances, it may in your best interest to write a financial aid appeal letter in order to maintain your funding for school. 

There are certain things your letter needs to point out and you’ll also need to provide evidence of your claims as well. A well-written financial aid appeal should contain the following aspects for best results:

1. Opening Paragraph Letter

Start off your letter by clearly explaining why you believe your financial aid is getting suspended, as stated to you according to the letter your financial aid counselor sent you. 

If you’re not really sure why you’re being denied financial aid, immediately contact your school’s financial aid office to find out the details surrounding your financial aid suspension before you write and submit your appeal letter.

First, explain why you were unable to meet your academic goals, which is reflecting in your grades. Keep in mind that simply not liking the class or the professor is not a good excuse. 

Suitable circumstances that will likely be considered may involve more personal issues such as a serious accident, severe family problems, work-related issues, divorce, or severe physical or mental problems.

2. Back Up Your Claims

After justifying the reasons why you haven’t met your academic standards, you’ll likely need to provide all the necessary documentation and relevant information in order to support your position. 

If your reasons are due to an injury or illness, provide the accident report or medical records from the proper sources.

In the case of a divorce or a death in the family, submit a copy of the divorce decree or death certificate for proof. 

If your job was very demanding in terms of working too many hours and you felt this was part of the reason why you fell behind in your grades, attach copies of your work schedule and/or pay stubs to support your claim.

3. Develop A Good Plan

Once you clearly justify why your grades have declined and provide the appropriate documentation to prove it, you need to demonstrate to the appeals committee that you have a strong course of action to improve your GPA in order to get back on track. 

This plan may involve reducing how many credit hours you intend to enroll in every semester, enlisting the services of a tutor, or changing your major. 

You can help build your case by asking your professors to write letters on your behalf to offer proof that you’re very serious about your academic studies and grades. 

Lastly, end your letter by stating how upset you are about failing to meet the standard requirements along with the reasons why you weren’t able to achieve the minimum GPA.

Assure your school’s financial aid appeal committee that you have a good and solid plan to follow that will lead to success and put you back in their good graces.

Thank The Committee

Make sure you thank the committee for their consideration and time as well. Counselors are people too and they know that sometimes life just happens, even to the very best students.

Therefore, if you are totally honest and upfront concerning your situation and are 100 percent committed to your plan to redeem yourself, chances are the committee will seriously consider your financial aid appeal and your funding will be reinstated in the end.

Here are examples of financial aid appeal letter: 

Financial Aid Appeal Letter For Bad Grades

August 1, 2022

State University
Attention: Mr. Don Jackson
P.O. Box 1000
Institute Drive, MD 21061

RE: Appeal for financial aid

Dear Mr. Jackson:


This letter is a formal appeal for the loss of my financial aid because my grade point average dropped below the required standard. The standard is to maintain a 3.0 and my average dropped to 2.8.

I understand that this is entirely my fault, and intend to raise it to the required standard during the next semester.


I would appreciate if you would consider the reasons that contributed to my GPA dropping. I have enclosed the required appeal forms.

My mother is a widow, and I am her only child. During the last semester, she fell and broke her left arm and leg. She had two casts and was in the hospital for three weeks.


When she came home, she needed personal attention for three more weeks to become strong enough in order to dress herself and prepare her meals.


I have enclosed a letter from her doctor stating her condition. I mistakenly thought I could give her the care she needed as well as maintain my GPA.

Now that my mother is able to care for herself again, I can be sure to devote enough time to my studies to bring my GPA back to the required standard.


I am requesting you to make an exception in my case and continue my financial for one more semester while I bring my GPA to the required level or higher.


I can be reached at [Phone Number] or at [Email Address] if you would like more information. I am extremely disappointed that I allowed my financial aid to be discontinue and can assure you that I will make every effort to remedy the situation.


Thank you for awarding me the financial aid in the first place and for taking the time to consider my appeal.


Your Signature
Your Printed Name
Enclosures: Appeal Form and Mother’s Medical Records

Financial Aid Appeal Letter For More Support

Jane Hudson
123 North Lane
Rockford, IL 61101
(Student ID number if applicable)

May 12, 2022

Mr. John Williams
Harris College
5445 Autumn Lane
Rockford, IL 61101

Dear Mr. John Williams:

I want to sincerely thank you for offering me financial assistance so that I may attend Harris College. However, the financial status of my family has changed dramatically since I submitted my application.

As previously stated in my application, my hard-working mother is a dedicated single parent.

Unfortunately, she just lost her job since the company she worked for recently downsized. Therefore, she cannot pay for my college education like we previously planned at the time I submitted my application.

Enclosed are copies of the appropriate documents that reveal her current employment position along with our monthly budget and expenses. I have no doubt that my mother will soon find a good job and she is making every effort to do so.

If you need any more information from me or would like to contact me concerning this matter, I can be reached at any time at (555) 123-5678 or at jane18@gmail.com.


Jane Hudson

Financial Aid Appeal Letter Asking For More Money

July 4, 2022

West Virginia State University

Attention: Mr. Don Snyder

P.O. Box 1000

Institute Drive, WV 25112


Dear Mr. Snyder:


I want to thank West Virginia State for their generous offer of $25,000 in financial aid for the 2022-2023 school year. Though your offer was more than gracious, it is not sufficient for my financial needs.


I would like to formally request additional funds so that I may attend West Virginia State. Without additional funding, I will be unable to attend college, as I had planned.


While my financial aid application shows me as being able to pay a substantial amount of money on my own, it did not paint an accurate picture.


I have outstanding medical bills that total more than $250 a month, as well as a car payment that is $350. This is in addition to my normal living expenses that I incur on a monthly basis.


The assistance offered is helpful, but I will need at least an additional $15,000 in assistance to be able to attend college at WVU.


Since my parents were both graduates of your university, I am hopeful that I can get the funding I need and can follow in their footsteps. Thank you for your time and your consideration.




Benjamin Turner

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