Free Sample for Writing a Nonprofit Fundraising Letter

Fundraising letters are an effective way for nonprofit organizations to reach out to potential donors and secure much-needed support for their causes. 

Writing a compelling fundraising letter requires careful planning, persuasive language, and a personal touch. This step-by-step guide will walk you through the process of crafting an effective fundraising letter that resonates with your target audience and inspires them to contribute to your nonprofit’s mission.


Step 1: Define Your Purpose and Target Audience

Before you begin writing your fundraising letter, clearly define the purpose of your campaign and identify your target audience. Determine the specific project or initiative you are seeking funds for and outline the key points you want to convey. Understanding your audience’s interests, values, and motivations will help you tailor your message effectively.

Step 2: Create an Engaging Opening

Your opening paragraph should grab the reader’s attention and create an emotional connection. Start with a compelling story, an impactful statistic, or a thought-provoking question to pique the reader’s interest. Use vivid language and storytelling techniques to paint a picture that resonates with your audience.

Step 3: Share Your Nonprofit’s Mission and Impact

In the subsequent paragraphs, clearly communicate your nonprofit’s mission and the impact it has on the community or cause you serve. Highlight the specific programs and initiatives your organization undertakes, emphasizing the positive outcomes and changes they bring about. Use concrete examples, success stories, and testimonials to showcase the tangible results of your work.

Step 4: Present the Funding Need

Outline the specific funding need for your project or initiative. Clearly explain why the funds are required and how they will be utilized to further your nonprofit’s mission. 

Break down the costs involved and provide transparency to instill trust in potential donors. Show the urgency of the need and emphasize the difference their contribution can make.

Step 5: Make the Case for Support

Convey the importance of your cause and the value of supporting your nonprofit. Use persuasive language to demonstrate the significance of the problem you are addressing and the potential impact of finding a solution. 

Appeal to your audience’s emotions, values, and desire to make a difference. Show them that their support will bring about positive change and create a lasting impact.

Step 6: Include a Compelling Call-to-Action

Clearly state what action you want the reader to take. Whether it’s making a financial contribution, volunteering their time, or spreading the word about your cause, provide specific instructions on how they can get involved. 

Make it easy for them to take action by providing clear contact information, online donation options, and any necessary forms or links.

Step 7: Express Gratitude and Acknowledge Donors

Show appreciation for the reader’s time and consideration. Thank them for their support, whether they have already contributed in the past or are considering doing so now. 

Acknowledge the impact donors have made on your organization and the community. Personalize your message by mentioning specific donors or referencing their previous contributions, if applicable.

Step 8: Polish and Proofread

Take the time to review and revise your fundraising letter. Ensure that it is free of grammatical errors, typos, and inconsistencies. Read it aloud to check for clarity and flow. Consider seeking feedback from others, such as colleagues or volunteers, to get different perspectives and improve the overall quality of your letter.

Step 9: Design and Format

Pay attention to the visual appeal of your fundraising letter. Use a clean and professional layout that is easy to read. Incorporate your nonprofit’s branding elements, such as your logo and colors, to create a cohesive look. 

Break up the text into short paragraphs and use bullet points or subheadings to make it scannable. Consider adding relevant images or infographics

Step 10: Personalize and Customize

Make your fundraising letter feel personal by addressing the recipient by name. If possible, segment your donor list and customize the letter to match the interests or previous giving history of each group. This shows that you value their individual support and strengthens the connection between the donor and your cause.

Step 11: Testimonials and Success Stories

Include compelling testimonials from individuals or communities that have directly benefited from your nonprofit’s work. These stories add credibility and provide real-life examples of the impact of donations. 

Choose testimonials that align with the specific project or initiative you are fundraising for, showcasing how donor support can create positive change.

Step 12: Highlight Recognition and Accountability

Demonstrate your nonprofit’s accountability by mentioning any awards, certifications, or partnerships you have received.

 Highlight your financial transparency and commitment to efficient use of funds. Assure donors that their contributions will be used responsibly and effectively to achieve the desired outcomes.

Step 13: Follow-Up Plan

Clearly outline your follow-up plan to keep donors informed about the progress and impact of the project. Mention how you will share updates, such as newsletters, email updates, or social media posts. This helps build trust and keeps donors engaged and connected to your cause beyond the initial donation.

Step 14: Create a Sense of Urgency

Encourage immediate action by creating a sense of urgency. Consider using limited-time offers, matching gift opportunities, or time-bound campaigns to motivate donors to act promptly. Clearly communicate any deadlines or time-sensitive aspects of your fundraising campaign to encourage a swift response.

Step 15: Review and Repeat

Once your fundraising letter is complete, review it one final time to ensure it aligns with your organization’s voice and values. Share the draft with your team or board members for feedback and suggestions. Incorporate any necessary revisions and make the final touches before sending out the letter to your target audience.

Template: Fundraising Letter for Nonprofits

[Your Organization’s Logo]
[Your Organization’s Name]
[Your Organization’s Address]
[City, State, ZIP Code] [Date]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code

Dear [Recipient’s Name],

Opening: 

[Start with a compelling opening that grabs the reader’s attention and creates an emotional connection. Use a story, statistic, or question that relates to your nonprofit’s mission and cause.]

Introduction: 

I hope this letter finds you in good health and high spirits. I am writing to you today on behalf of [Your Organization’s Name], a nonprofit dedicated to [briefly describe your nonprofit’s mission and impact]. 

We believe in the power of [specific cause] and strive to [mention specific goals or initiatives]. Your support has the potential to make a significant difference in the lives of those we serve.


Highlight Your Nonprofit’s Impact: 

[Share specific examples, success stories, or testimonials that demonstrate the impact of your organization’s work. Paint a vivid picture of how your nonprofit is creating positive change and improving lives.]

Funding Need: 

We are currently undertaking an important project/initiative to [briefly describe the project/initiative]. To successfully accomplish this, we require financial support. Our goal is to raise [amount needed] to [specific purpose of the funds]. The funds will be utilized for [break down the costs involved and provide transparency].

Make the Case for Support: 

[Convey the importance of your cause and the value of supporting your nonprofit. Explain why it’s crucial to address the problem you’re tackling and how your organization is uniquely positioned to create lasting change.]

Your Contribution Matters: 

Your contribution, no matter the size, will have a tangible impact on the lives of [mention the beneficiaries]. By supporting [Your Organization’s Name], you are investing in a brighter future for [specific community or cause]. Together, we can make a real difference.

Call-to-Action: 

We kindly request your support in our fundraising efforts. Here are some ways you can get involved:

  1. Make a donation: Visit our website at [website URL] or use the enclosed donation form to make a contribution.
  2. Volunteer: We welcome volunteers who share our passion and want to make a difference. Contact us at [phone number] or [email address] to learn about volunteer opportunities.
  3. Spread the word: Help us raise awareness by sharing our cause on social media or talking about it with your friends, family, and colleagues.

Express Gratitude: We want to express our heartfelt gratitude for your past support and belief in our mission. It is through the generosity of individuals like you that we can continue our vital work. Your contributions have made a significant difference, and we are incredibly grateful.

Closing: Thank you for taking the time to read this letter and consider supporting [Your Organization’s Name]. Together, we can create a brighter future for [mention the beneficiaries]. We look forward to your positive response and the opportunity to collaborate for a meaningful cause.

Sincerely,

[Your Name]
[Your Title/Position]
[Your Organization’s Name]

[Enclosure: Donation Form/Envelope] (optional)