Daycare Withdrawal Letter: How To Draft It Right!

Key Takeaways:

  1. Understand the Importance: A daycare withdrawal letter is a formal notification of your intent to remove your child from a daycare facility.
  2. Know the Details: Include specific details like your child’s name, enrollment date, and the last day of attendance.
  3. Be Professional and Courteous: Maintain a respectful tone throughout the letter.
  4. Follow the Daycare’s Policies: Adhere to any notice period or other requirements set by the daycare.
  5. Express Gratitude: Acknowledge the daycare’s efforts and the positive experiences your child had.
  6. Provide Contact Information: Ensure the daycare can reach you if necessary.
  7. Template Provided: A customizable template is included for ease of use.

As a parent who recently went through the process of withdrawing my child from daycare, I understand the mix of emotions and the need for clarity on how to handle this situation properly. 

Writing a daycare withdrawal letter can seem daunting, but it’s a necessary step to ensure a smooth transition for both your child and the daycare facility. 

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Here’s a step-by-step guide on how to craft an effective and professional daycare withdrawal letter.

Watercolor painting woman typing on a sleek black laptop

Step 1: Gather Necessary Information

Before you start writing, make sure you have all the necessary information:

  • Your child’s full name and any ID or enrollment number.
  • The date of enrollment and the intended last day at the daycare.
  • Any relevant details about the daycare’s withdrawal policy.

Step 2: Begin with a Formal Salutation

Start your letter with a formal salutation such as “Dear [Daycare Provider’s Name]” or “To Whom It May Concern,” if you’re unsure of the specific person to address.

Step 3: Clearly State the Purpose of the Letter

In the first paragraph, clearly state that you are writing to inform them of your decision to withdraw your child from their daycare. 

Mention your child’s name and any identification details that would help the daycare locate their records.

Example: “Dear [Daycare Provider’s Name], I am writing this letter to inform you that we have decided to withdraw our child, [Child’s Name], ID [Enrollment Number], from [Daycare Name].”

Step 4: Provide Specific Details

Include the specific date when your child will no longer attend the daycare. If applicable, briefly mention the reason for the withdrawal. However, keep it concise and professional.

Step 5: Acknowledge the Daycare’s Efforts

It’s important to express gratitude for the care and education provided to your child. A simple thank you can go a long way.

Example: “We appreciate the care and support provided to [Child’s Name] during their time at your facility.”

Step 6: Mention Any Outstanding Business

If there are any administrative or financial steps that need to be addressed, mention them politely in the letter. This might include final payments or collecting any of your child’s belongings.

Step 7: Offer Contact Information

Provide your contact details for any further communication required.

Step 8: Conclude with a Formal Closing

End your letter with a formal closing such as “Sincerely” or “Regards,” followed by your name and signature.

Example: “Sincerely, [Your Name]”

Template for Daycare Withdrawal Letter

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]


[Daycare Provider’s Name]
[Daycare Name]
[Daycare Address]

[City, State, Zip]

Dear [Daycare Provider’s Name],

I am writing to formally notify you of our decision to withdraw [Child’s Name], enrolled under ID [Enrollment Number], from [Daycare Name], effective [Last Day of Attendance].

[Child’s Name] has been attending [Daycare Name] since [Date of Enrollment], and we have greatly appreciated the nurturing environment and quality care provided. [Optional: Brief reason for withdrawal].

Please let us know if there are any specific procedures we need to follow during this transition period or if there are any outstanding matters that need to be settled.

Thank you for your understanding and for all the support and kindness shown to [Child’s Name]. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or need further information.


[Your Name]


  • Review the letter for any grammatical errors to maintain professionalism.
  • Be honest but diplomatic if you’re withdrawing due to dissatisfaction.
  • Keep a copy of the letter for your records.

Frequently Asked Questions (FAQs)

A parent sitting at a desk, writing a formal letter with a daycare theme

Q: What is a daycare withdrawal letter?

Answer: A daycare withdrawal letter is a written communication that parents or guardians send to inform a daycare center or provider that they will be withdrawing their child from their care. 

It serves as a formal notice of the parent’s decision to terminate the daycare arrangement and typically includes important details such as the child’s name, the date of withdrawal, and any necessary information regarding the return of personal belongings or outstanding fees.

Q: Why would someone need to write a daycare withdrawal letter?

Answer: There can be various reasons why someone may need to write a daycare withdrawal letter. Some common reasons include a change in family circumstances, such as a parent’s new work schedule, relocation to a different area, financial constraints, or a decision to switch to a different daycare provider or educational setting. 

Writing a daycare withdrawal letter is essential to maintain clear communication and ensure a smooth transition for both the child and the daycare center.

Q: What should be included in a daycare withdrawal letter?

Answer: A daycare withdrawal letter should include several key components. Start by addressing the letter to the appropriate individual or department at the daycare center. 

Include the child’s full name, the date of withdrawal, and a brief and polite statement indicating the intention to withdraw the child from the daycare program. It is helpful to mention the reasons for the withdrawal if desired. 

Additionally, include any necessary details regarding the return of personal items, the settlement of outstanding fees, and any specific procedures or forms required by the daycare center.

Q: How far in advance should a daycare withdrawal letter be submitted?

Answer: It is generally recommended to submit a daycare withdrawal letter as far in advance as possible. Most daycare centers have specific policies regarding notice periods for withdrawal, and it is important to adhere to these guidelines to ensure a smooth process. 

Typically, a notice period of at least two weeks is considered courteous, but some daycare centers may require longer notice, such as 30 days. Checking the daycare center’s policies or contacting the administration directly will provide the most accurate information regarding the required notice period.

Q: Can a daycare withdrawal letter be sent via email?

Answer: Yes, a daycare withdrawal letter can be sent via email. In today’s digital age, email has become a widely accepted form of communication for various purposes, including formal notifications. 

When sending a daycare withdrawal letter via email, ensure that the subject line clearly states the purpose of the email, such as “Daycare Withdrawal Notice – [Child’s Name].” In the email itself, include all the necessary details mentioned earlier, such as the child’s name, date of withdrawal, reasons for withdrawal if desired, and any specific instructions or requirements from the daycare center.

Q: Is it necessary to provide a reason for daycare withdrawal in the letter?

Answer: Providing a reason for daycare withdrawal in the letter is not always necessary but can be helpful for the daycare center to understand the circumstances. 

While it is entirely up to the parent’s discretion whether to disclose the reason, offering a brief explanation, such as a change in work schedule or family relocation, can assist the daycare center in improving their services or addressing any concerns that may have contributed to the decision to withdraw. 

However, if the reason is personal or sensitive, parents have the right to keep it confidential and simply state their intent to withdraw without elaborating further.

Q: What should parents do after sending a daycare withdrawal letter?

Answer: After sending a daycare withdrawal letter, it is essential to follow up with the daycare center to confirm that they have received the letter and to address any additional requirements or concerns. 

This may involve scheduling a meeting or phone call with the daycare center’s administration to discuss the next steps, such as the return of personal items, settling outstanding fees, or completing any necessary paperwork. Open communication and cooperation will help ensure a smooth and amicable transition for both the child and the daycare center.