Teacher Resignation Letter To Principal: How To Draft It Right!

Key Takeaways:

  • Purpose: Crafting a professional resignation letter as a teacher to inform the principal of your departure.
  • Content: The letter should include your intent to resign, the effective date, a thank you section, offers of support during the transition, and your contact information.
  • Tone: Maintain a respectful and professional tone throughout the letter.
  • Timing: Submit the resignation letter well in advance (typically at least two weeks) of your intended last day.
  • Template: A customizable template is provided at the end of the article for ease of use.
  • Example: An example of a completed resignation letter is also included to illustrate how to fill out the template.


Resigning from any job can be a daunting task, and it carries additional weight for educators who have developed strong ties with their schools and students. 

Writing a resignation letter to your principal is not just a formality; it’s a critical step in maintaining professionalism and ensuring a smooth transition for students and staff. 

Photo of a principal's office door with a nameplate reading 'Principal'. Pinned to the door is a note which says 'Meeting in Progress'

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This article provides a step-by-step guide, including a template, to craft a thoughtful and respectful resignation letter.

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Step-by-Step Guide:

Step 1: Start with Basic Formatting

Use a standard business letter format. Begin with your contact information at the top, followed by the date, and then the principal’s name, title, and school address.

Step 2: Address the Principal Properly

Begin with an appropriate salutation, such as “Dear [Principal’s Name],” to keep the tone professional.

Step 3: State Your Intention to Resign Clearly

In the first paragraph, immediately state your intention to resign from your teaching position and provide the effective date of your resignation.

Step 4: Express Gratitude

In the second paragraph, thank the principal for the opportunities you’ve had during your employment. Be specific about what you’ve appreciated or how you’ve grown professionally.

Step 5: Offer Support for the Transition

Mention your willingness to assist with the transition. This could involve helping to find a replacement or preparing your replacement to take over.

Step 6: Include a Forwarding Address or Contact Information

Conclude by offering your forwarding address or contact information for any future correspondence.

Step 7: Close with a Professional Sign-Off

End the letter with a formal sign-off, such as “Sincerely” or “Best Regards,” followed by your signature and printed name.

Step 8: Proofread and Send

Review your letter for any errors. Once finalized, send the letter to the principal in a timely manner.

Components of a Resignation Letter:

Contact InformationYour name, address, phone number, and email.
DateThe submission date of the letter.
Principal’s InformationThe principal’s name, title, and school address.
SalutationA formal greeting to the principal.
Body of the LetterStating intention to resign, gratitude, and offer of transition support.
ConclusionForwarding information and a courteous sign-off.
SignatureYour signed name.

Real-Life Example:

Imagine you are a high school biology teacher who has decided to resign due to personal reasons. Your letter might express gratitude for the opportunity to work with dedicated colleagues and engage with inquisitive students, enhancing your experience in the educational field.

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The Template:

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Principal’s Name]
[School Name]
[School Address]
[City, State, Zip Code]

Dear [Principal’s Name],

I am writing to formally notify you of my resignation from my position as a [Your Position] at [School Name], effective [Last Working Day, at least two weeks from the date of the letter].

During my time at [School Name], I have thoroughly enjoyed [mention any specific experiences or opportunities], and I am grateful for the support and professional development I have received. It has been a privilege to work with the school’s staff, students, and the [School Name] community.

I am committed to ensuring a smooth transition and am willing to assist in any way to help find and train my replacement. I will also ensure that all my responsibilities are up-to-date before my departure.

Please let me know if there are specific procedures you would like me to follow during my final weeks on the job. You can reach me at [Your Phone Number] or [Your Email Address] should you need to discuss anything further.

Thank you again for the opportunity to be a part of the [School Name] family. I wish the school and its students continued success in the future.


[Handwritten Signature (for a hard copy letter)]
[Typed Name]


Writing a resignation letter to your principal is an important step in moving forward from your current teaching position. By following these steps and using the provided template, you can compose a letter that is professional, courteous, and thoughtful. Remember to deliver the letter in a timely fashion and maintain a positive tone throughout the process.

Tips for Writing a Resignation Letter:

  • Always Be Professional: Regardless of the circumstances, maintain professionalism.
  • Keep It Positive: Focus on the positive experiences and growth opportunities.
  • Be Concise: While courtesy is key, there’s no need for an overly long letter.
  • Proofread: Ensure there are no typos or grammatical errors before sending.

Frequently Asked Questions (FAQs)

Q: What is a teacher resignation letter to principal for personal reasons?

Answer: A resignation letter is a formal letter written by a teacher to inform the school principal of their intention to resign from their teaching position due to personal circumstances or reasons. 

It serves as an official notification and is typically submitted in advance to provide the school administration with sufficient time to make necessary arrangements for finding a replacement teacher.

Q: How should I start a teacher resignation letter to principal for personal reasons?

Answer: When starting a resignation letter, it’s important to maintain a professional and respectful tone. You can begin by addressing the principal directly, using a salutation such as “Dear Principal [Last Name],” or “To Principal [Last Name],” to indicate your intended recipient.

Q: What should I include in a teacher resignation letter to principal for personal reasons?

Answer: In a resignation letter, it is essential to provide relevant information and maintain a clear and concise format. You should include the following details:

  1. Date: Begin the letter by mentioning the date of writing.

  2. Salutation: Address the principal respectfully using their proper title and last name.

  3. Statement of resignation: Clearly state your intention to resign from your teaching position, mentioning the effective date of resignation. Example: “I am writing to inform you of my resignation from my position as [subject/grade level] teacher at [school name], effective [resignation date].”

  4. Reason for resignation: Briefly explain the personal reasons that are leading to your decision to resign. While you don’t need to go into extensive detail, providing a general explanation can help the principal understand your situation better.

  5. Expression of gratitude: Express appreciation for the opportunities and experiences gained during your time at the school. Thank the principal, colleagues, and students for their support and cooperation.

  6. Transition assistance: Offer your willingness to assist with the transition process, such as providing recommendations for finding a replacement or helping with necessary handover tasks.

  7. Closing and signature: Conclude the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and signature.

Q: Should I provide specific details about my personal reasons in the teacher resignation letter?

Answer: While it is not necessary to provide specific details about your personal reasons in the resignation letter, you may choose to mention them in a general manner. 

It is important to strike a balance between maintaining your privacy and giving the principal enough information to understand the situation. Remember, the letter should remain professional and focused on your decision to resign rather than delving into personal matters.

Q: Is it recommended to have a face-to-face conversation with the principal before submitting the resignation letter?

Answer: It is generally considered professional to have a face-to-face conversation with the principal before submitting your resignation letter. This allows you to explain your decision in person, express gratitude, and discuss any concerns or questions. 

It also shows respect and gives the principal an opportunity to ask for clarification or offer support. However, the resignation letter itself serves as an official record of your resignation, so it is important to submit it after the conversation to ensure proper documentation.

Q: How much notice should I provide in a teacher resignation letter for personal reasons?

Answer: The amount of notice you should provide in a resignation letter may vary depending on your contract and the specific policies of your school. Generally, a notice period of at least two weeks is considered appropriate. 

However, if possible, it is advisable to provide a longer notice period, especially if your departure might cause significant disruption to the school. Check your employment contract or consult with the school administration to ensure you comply with the required notice.