Inquiry Removal Letter: How To Draft It Right!

Key Takeaways:

  • Understanding the types of inquiries and when to dispute them
  • The step-by-step guide on writing an effective inquiry removal letter.
  • The importance of checking your credit report regularly.
  • Template for drafting an inquiry removal letter.
  • Tips for following up on your inquiry removal request.

Have you recently pulled your credit report and noticed an inquiry you don’t recognize? Or, perhaps you’re aware of the inquiry, but it was made without your authorization. 

In either case, writing an inquiry removal letter is an essential step in protecting your credit score from the negative impacts of these marks. This article will guide you through the steps to craft a clear and concise letter to request the removal of unauthorized or erroneous inquiries from your credit file.

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Understanding Credit Inquiries

Before diving into the letter-writing process, it’s important to understand the types of inquiries that might appear on your credit report:

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  1. Hard Inquiries: These occur when a financial institution checks your credit report to make a lending decision. They typically happen when you apply for a loan, a credit card, or a mortgage.
  2. Soft Inquiries: These happen when you check your own credit or when a lender pre-approves you for an offer without your initiation. These do not affect your credit score.

When to Write an Inquiry Removal Letter

You should consider writing an inquiry removal letter when:

  • The inquiry was not authorized by you.
  • There is an inquiry from a company you do not recognize.
  • The same entity has pulled your credit report multiple times without a valid reason.

Step-by-Step Guide to Writing an Inquiry Removal Letter

  1. Obtain Your Credit Report: Before writing the letter, obtain a copy of your credit report from all three major credit bureaus—Experian, Equifax, and TransUnion—to ensure you address all unauthorized inquiries.
  2. Identify Unauthorized Inquiries: Look for any hard inquiries that you don’t recognize or did not authorize.
  3. Gather Relevant Information: For each inquiry you want to dispute, note the name of the creditor, the date of the inquiry, and any other identifying details.

Drafting Your Inquiry Removal Letter

When crafting your letter, be sure to include the following:

  • Your full name and address.
  • The date you are writing the letter.
  • The name of the credit bureau you are sending the letter to.
  • A clear statement that you are requesting the removal of the inquiry(s).
  • A list of the unauthorized inquiries by name and date.
  • A request for the bureau to remove the inquiries and to provide confirmation.

Template for Inquiry Removal Letter

[Your Full Name]
[Your Address]
[City, State, Zip Code]


[Credit Bureau Name]
[Credit Bureau Address]
[City, State, Zip Code]

Dear [Credit Bureau Name],

I am writing to dispute the following unauthorized credit inquiry(s) that I have found on my [Experian/Equifax/TransUnion] credit report.

[List of Unauthorized Inquiries]

[Creditor Name] – [Date of Inquiry]
[Creditor Name] – [Date of Inquiry]
I do not recall authorizing these inquiries and request that they be removed immediately from my credit report as they are affecting my credit score negatively. I have enclosed a copy of my credit report with the unauthorized inquiries highlighted.

Please investigate these matters, and after confirming their inaccuracy, promptly remove them from my credit report. I also request that you send me an updated copy of my credit report post-investigation.

Thank you for your attention to this matter.


[Your Name]

Enclosures: [List any documents you are including, like a copy of your credit report.]

Follow-up Steps

After sending your letter:

  • Send the letter via certified mail with a return receipt requested.
  • Keep a copy of the letter for your records.
  • Allow 30-45 days for a response or for the changes to reflect on your credit report.
  • Follow up if you do not receive a response within the appropriate time frame.


Writing an inquiry removal letter is a straightforward process that can have a significant impact on your credit health. By following these steps and using the provided template, you can confidently address unauthorized inquiries and help protect your credit score.

Tips for Success:

  • Always use certified mail for correspondence with credit bureaus to ensure there is proof of your request.
  • Keep detailed records and copies of all communications for your records.
  • Be patient, but persistent. It may take time for the credit bureaus to respond and take action.
  • If you’re not comfortable writing the letter yourself, consider seeking help from a professional credit counselor.

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Frequently Asked Questions (FAQs)

Q: What is a hard inquiry removal letter?

Answer: A hard inquiry removal letter is a written request sent to a credit bureau or a creditor to remove a hard inquiry from your credit report. 

Hard inquiries are recorded on your credit report when you apply for credit, such as a loan or a credit card, and they can have a temporary negative impact on your credit score. 

The purpose of a hard inquiry removal letter is to request the removal of an inquiry that you believe was made without your permission or was done in error.

Q: Why would someone need to write a hard inquiry removal letter?

Answer: There are several reasons why someone might need to write a hard inquiry removal letter. For instance:

  1. Unauthorized inquiry: If you notice a hard inquiry on your credit report that you didn’t authorize or recognize, it’s important to dispute it by writing a removal letter.
  2. Inaccurate inquiry: In some cases, a creditor may have mistakenly conducted a hard inquiry when it was supposed to be a soft inquiry. If you believe this is the case, you can request the removal of the inaccurate inquiry.
  3. Multiple inquiries from the same creditor: If you applied for credit with a specific creditor and they conducted multiple hard inquiries within a short period, you can request the removal of the additional inquiries as they may negatively impact your credit score.

Q: How should a hard inquiry removal letter be structured?

Answer: A well-structured hard inquiry removal letter should include the following elements:

  1. Your contact information: Begin the letter by providing your name, address, phone number, and email address.
  2. Date: Include the date when you are writing the letter.
  3. Credit bureau information: Address the letter to the appropriate credit bureau or creditor and include their contact information.
  4. Inquiry details: Clearly state the details of the hard inquiry you are disputing, such as the date, the name of the creditor, and any reference number associated with the inquiry.
  5. Explanation: Provide a brief explanation of why you believe the inquiry should be removed, such as unauthorized or inaccurate information.
  6. Supporting documentation: If you have any supporting documents, such as evidence of unauthorized activity or incorrect information, include copies with the letter.
  7. Request for removal: Clearly state that you are requesting the removal of the hard inquiry from your credit report.
  8. Closing and signature: Sign the letter with your full name and include any relevant identification numbers, such as your social security number or account number.

Q: Are there any specific tips to keep in mind when writing a hard inquiry removal letter?

Answer: Yes, here are a few tips to consider when writing a hard inquiry removal letter:

  1. Be concise and clear: Keep your letter focused and to the point. Clearly state the issue and provide any necessary supporting information.
  2. Use a professional tone: Maintain a polite and professional tone throughout the letter, as it increases the likelihood of your request being taken seriously.
  3. Keep copies and records: Make copies of the letter and any supporting documentation for your own records. It’s also recommended to send the letter via certified mail with a return receipt requested to have proof of delivery.
  4. Follow up: If you don’t receive a response within a reasonable timeframe, consider following up with the credit bureau or creditor to ensure your request is being processed.

Q: Can a hard inquiry removal letter guarantee the removal of an inquiry from a credit report?

Answer: While a hard inquiry removal letter is an essential step in disputing a hard inquiry, it does not guarantee that the inquiry will be removed from your credit report. 

The credit bureau or creditor will investigate your claim and determine whether the inquiry should be removed based on their policies and the information you provided. 

It’s important to note that if the inquiry is legitimate and authorized, it is unlikely to be removed. However, if you have a valid reason and supporting evidence, there is a possibility of having the inquiry removed through the dispute process.