Free Hold Harmless Letter Samples for Any Situation

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A Hold Harmless letter, also known as an indemnification agreement, is a legally binding document in which one party agrees to protect another party from any loss or damage that may arise as a result of a specific event or activity. 

Here are sample Hold Harmless letters that you can use as a guide when drafting your own:

Sample 1 - Hold Harmless Letter

Dear [Name],

I, [Your Name], hereby agree to hold harmless and indemnify [Other Party’s Name] from any and all claims, liabilities, damages, and expenses (including legal fees) that may arise from my actions or inactions while participating in the [Event/Activity] on [Date].

I acknowledge that [Other Party’s Name] has made every effort to ensure the safety of all participants, but I understand that accidents can happen and I assume all risks associated with my participation in this event.

I further understand that this Hold Harmless letter shall continue in full force and effect even after the conclusion of the [Event/Activity] and shall cover any claims or damages that may arise from my participation in the future.

Thank you for allowing me to participate in the [Event/Activity].

Sincerely,

[Your Name]

Please note that this is just a sample Hold Harmless letter and you should tailor it to your specific situation and the terms of the agreement. You may also want to consult with an attorney before finalizing your letter.

Sample 2 - Hold Harmless Letter

This Hold Harmless Agreement (“Agreement”) is entered into by and between John Doe of 1234 Main Street, Anytown, California, hereinafter “Promisor,” and Brian Smith of 5678 Alder Street, Anytown, California, hereinafter “Promisee,” on this ____ day of ________, 20__, in Anytown, California.

The intent of this Agreement is to indemnify Promisee from any claims arising from and related to painting the exterior of the home at 5678 Alder Street, Anytown, California or renting the ballroom at 5678 Alder Street, Anytown, California.

Promisor shall fully defend, indemnify and hold harmless Promisee from any claims, demands, lawsuits, causes of action, liability loss, damage or injury without limitation. These may include claims regarding personal injury, property damage and monetary loss.

In the event any claim or suit is brought against Promisee, Promisor shall pay for legal counsel to defend against claims that are within the scope of this agreement.

Should any party to this agreement file suit in a court of law to enforce or interpret this Agreement, the prevailing party shall be entitled to any legal fees incurred in defending against a third party claim as well as reasonable legal fees and costs incurred in an effort to enforce or interpret this Agreement.

This agreement shall be interpreted under the laws of the State of California.

Promisor Signature

Promisee Signature

Sample 3 - Hold Harmless Letter

This Agreement is entered into by and between Mr. Smith, a house painter, hereinafter Promisor and Mr. Jones, a homeowner, hereinafter Promisee, on this first day of January, 2020, in Flagstaff, Arizona.

Whereas, Mr. Smith desires to hold harmless Mr. Jones from any claims and/or litigation that may arise from any actions connected with Mr. Smith painting Mr. Jones’s house.

Recitals

Now Therefore, in consideration of the mutual conditions and covenants that are contained herein, Mr. Smith and Mr. Jones hereby agree as follows:

Hold Harmless. Mr. Smith shall fully defend, indemnify and hold harmless Mr. Jones from any and all claims, demands, lawsuits, causes of action, loss, liability, injury and/or damage of any kind whatsoever including without limitation all claims for property damage, monetary loss, personal injury, equitable relief, and/or wrongful death.

Whether brought by an individual or other entity or imposed by a court of law or by administrative action of any federal, state or local governmental body or agency that arises out of any acts negligence omission or willful misconduct in any way on the part of Mr. Smith is the course of his work.

This indemnification applies to and includes, without limitation the payment of all penalties, judgments, fines, awards, attorneys’ fees degrees and related costs or expenses and any reimbursements to Mr. Jones for all legal fees, expenses and costs that are incurred by it.

The agreement shall be binding in the state of [Name of State].

Mr. Smith
Signature

Mr. Jones
Signature

Sample 4 - Hold Harmless Letter

Michael McCarthy
3245 Freeport Rd.
Sterling, IL 61081

Dear Mr. McCarthy,

According to company policy, you need to sign this official hold harmless letter prior to going hunting or coming on our property.

I, Michael McCarthy, do hereby agree to the following:

  • Wildlife Reserves Inc. isn’t responsible in any way for any accidents due to hunting that might happen while I’m hunting on said property.
  • In case a hunting accident should occur, I am not allowed to pursue a lawsuit against the staff that work on said property.
  • In the event that I get injured or killed from a hunting accident, no one in my family can sue Wildlife Reserves Inc. or any of their staff as well.

Thank you and we hope you have a great experience while visiting one of our hunting reserves and enjoy your stay.

Sincerely,

(sign your name here)
John Smith
Wildlife Reserves Inc.

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