Writing a Letter to Landlord about Rent Increase (Free Sample)

The amount a person pays for housing should usually be about a quarter of their total income. While this is not a hard and fast rule, it helps many people make budgets and plan their lifestyle accordingly. 

However, even with the best-laid plans, some people find that they are paying much more for rent than they can afford, and do not have enough of their income left over for other necessities.

In this situation, consumers can request their landlord to reduce the rent. In order for this to be successful, here are a few tips for writing a rent reduction request letter.

Several Reasons

There may be several reasons to request a reduction in rent, but the three most common are reduced income, reduced property value and repayment for repairs on the property.

For example, the tenant may have spent a considerable amount renovating the property, which will increase its resale value. 

They may request a rent reduction as a method the landlord can repay some or all of the amount spent.

Renters may find themselves paying higher rent than their neighbors do. This may be because the property values were higher when they moved in, but have since fallen. 

Landlords can no longer ask for such high rents. In this case, tenants may think they can save money if they move to another apartment in the same location.

The letter should not begin with a long list of complaints. The tenant may think that the landlord has to reduce the rent if there are many problems with the property. 

However, this may not be the case, and it is better to maintain a cordial relationship with the landlord rather than make him angry.  

Emphasize The Positive Aspects

It is better for the tenant to emphasize the positive aspects of his or her tenancy such as paying rent on time, maintaining the lawn, making small repairs and other things that make a good tenant.

When requesting lower rent, it is a good idea to suggest a longer lease. The landlord may be more willing to lock in a good tenant even at a lower rate of rent, if the lease is for a longer period.

This means the landlord will not be bothered with advertising for a new tenant and vetting applicants, which are both risky and expensive.

If the request for rent reduction is because of economic hardship, it may help if the tenant explains his or her financial situation and how they plan to resolve it.

For example, the death of a family member, loss of a job, debilitating injury from an accident or military deployment are all viable reasons people may suffer financial hardship. The tenant may request short-term reduction or long-term reduction in rent.

Meet The Landlord

For short-term reduction, the tenant should mention that amount he or she is willing to pay and the date on which they will resume full rent.

For long-term reduction, the tenant may want to meet the landlord and discuss options in person. Offering partial payments may encourage the landlord to be sympathetic.

Finally, the tenant should consider the timing for asking for lower rent. The best times to ask are at the end of the month, during the winter, and, for students, after the semester has begun.

Here is a sample rent reduction request letter. It is a formal business letter that simply and clearly states the facts without complaints or accusations. 

If it is sent through the mail, it should be sent by certified mail with a return request. Otherwise, it can be hand delivered.

Sample 1 - Letter To Landlord About Rent Increase

Your Name
Your Address
City, State, Zip Code


Name of Landlord
Address of Landlord
City, State, Zip Code

RE: Request for reduction of rent

Dear Name of Landlord:

My wife and I have lived at the above address for the past three years, and enjoy the quiet neighborhood and central location.

However, After the latest rent increase, I have noticed there are several apartments in the locality that are renting for $100 – $300 less that the amount we pay for the same or better facilities. At least five of these apartments are empty.

Since my wife’s illness, we have not had two incomes and are finding it difficult to live on my income alone.

We thought it might be better to move to an apartment nearby that requires several hundred dollars less rent per month.

Before making this decision, we wanted to give you the opportunity to consider lowering our rent, so we can stay in this attractive location.

If you would lower our rent by $250/month, we would be willing to renew the lease. We would also be willing to sign a two-year lease. We have always paid the rent on time and have maintained the apartment in good repair.

I hope to hear from you within the next two weeks, or we will need to make plans to move. Thank you for your kind consideration.


Your Signature
Your Printed Name

Sample 2 - Letter To Landlord Requesting Not To Increase Rent

Your Name
Your Address
City, State, Zip Code


Name of Landlord
Address of Landlord
City, State, Zip Code

RE: Requesting Not to Increase Rent

Dear Name of Landlord:

I am writing to request that you do not increase the rent for my rental property. I have been a tenant at [Address] for [Length of Time] and have always paid my rent on time and in full.

I understand that the cost of living has increased and that you may need to raise the rent to cover your expenses. However, I am currently facing [Financial Difficulty/Expense] and cannot afford a rent increase at this time.

I am willing to discuss alternative options, such as a payment plan or a temporary freeze on the rent, to help me manage my financial situation. I hope that we can come to an agreement that works for both of us.

Thank you for considering my request. I appreciate your understanding and cooperation.


Signature of Tenant
Printed Name of Tenant

Frequently Asked Questions (FAQs)

1. What should I include in a letter to my landlord about a rent increase?

Answer: You should include the date, your name and address, your landlord’s name and address, a clear and polite statement about the rent increase and the new amount, and any concerns or questions you have about the increase.

2. How do I ask my landlord to reconsider a rent increase?

Answer: You can ask your landlord to reconsider the rent increase by stating your concerns about the increase and providing any relevant information that may support your case, such as a comparison of rents for similar properties in the area. It’s also important to remain polite and respectful in your communication.

3. Can I negotiate a lower rent increase with my landlord?

Answer: It’s possible to negotiate a lower rent increase with your landlord, but it ultimately depends on the landlord’s willingness to compromise. It can be helpful to provide evidence of other similar rental properties in the area that have lower rent prices.

4. What are some reasons a landlord may give for a rent increase?

Answer: Some common reasons a landlord may give for a rent increase include: increases in property taxes, maintenance and repair costs, and utility costs. Landlords may also increase rent to match market rates for similar properties in the area.

5. Are there any laws that limit how much a landlord can increase rent?

Answer: Rent control laws vary by state and municipality. Some states and municipalities have rent control laws that place limits on how much a landlord can increase rent, while others do not. It’s important to check the laws in your area to determine if there are any limits on rent increases.

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