Sample Letter For Grandparents To Travel With Grandchildren: Free & Effective

As a parent, I’ve often found myself in the position of drafting a letter for my parents to travel with my children. It’s a task that initially seemed daunting, but with experience, I’ve honed the skill and now help friends write these letters too.

Key Takeaways:

  1. Understand the Importance: A letter authorizing grandparents to travel with grandchildren is crucial for legal and safety reasons.
  2. Gather Necessary Information: Collect details like travel dates, destinations, and medical information.
  3. Draft the Letter: Use a straightforward, respectful tone and include all essential details.
  4. Legal Validation: Get the letter notarized for added legal validity.
  5. Keep Copies: Ensure all parties have copies of the letter.
  6. Check Regulations: Be aware of airline and destination-specific requirements.
  7. Use a Template: A customizable template simplifies the process.

In this article, I’ll share a step-by-step guide and a customizable template to make this process smoother for you.

Understanding the Importance

Why is this Letter Needed?

  • Legal Requirements: Many countries require documented consent from parents for minors traveling with adults other than their parents.
  • Medical Emergencies: The letter can include permission for medical treatment if needed.
  • Peace of Mind: It ensures all parties are clear about the travel arrangements and expectations.

Gathering Necessary Information

What to Include:

  1. Full Names and Addresses of the grandparents and grandchildren.
  2. Travel Details: Dates, destinations, and flight information.
  3. Medical Information: Allergies, medications, and health insurance details.
  4. Emergency Contacts: Include multiple contacts for unforeseen situations.

Drafting the Letter

Tips for Writing:

  • Be Clear and Concise: Use simple language and get straight to the point.
  • Cover All Details: Don’t leave out any critical information.
  • Respectful Tone: Even though it’s a formal letter, maintain a warm tone.

Legal Validation

Getting It Notarized:

  • Find a Notary: Usually available at banks, law offices, or postal services.
  • Why Notarize? Adds legal weight to the document, especially for international travel.

Keeping Copies

Who Needs a Copy?

  • Grandparents: They should carry the original document.
  • Parents: Keep a copy for reference.
  • Backup: Leave a copy with a trusted family member.

Check Regulations

Airline and Destination-Specific Rules:

  • Airlines: Some have specific forms or requirements for minors.
  • Destinations: Check if the countries have specific entry requirements for minors.

Sample Letter of Consent for Child to Travel with Grandparents

Template for Convenience:

Below is a customizable template you can use:

[Your Full Name]
[Your Address]
[City, State, Zip]


To Whom It May Concern,

I, [Your Full Name], parent of [Child’s Full Name], hereby grant permission for my child to travel with their grandparent(s), [Grandparent’s Full Name(s)], from [Start Date] to [End Date]. They will be traveling to [Destinations] and can be reached at [Grandparent’s Contact Information].

[Include any medical information or special instructions here.]

Should any medical or emergency situations arise, I authorize [Grandparent’s Full Name(s)] to act on my behalf in making decisions for my child.


[Your Signature]
[Your Printed Name]
Contact Information: [Your Phone Number and Email]


Writing a letter for grandparents to travel with grandchildren doesn’t have to be complicated. By following these steps and using the provided template, you can ensure a smooth and safe journey for your loved ones.

Tips for Success:

  • Always update and customize the letter according to specific travel plans.
  • Double-check with airlines and embassies for any additional requirements.
  • Keep the language of the letter clear and direct for universal understandin

Frequently Asked Questions (FAQs)

A heartwarming scene of a grandparent traveling with their grandchildren

Q: What Documents Do I Need for My Grandparents to Travel with My Child?

Answer: When my grandparents traveled with my child, I made sure they had a notarized letter of consent signed by both parents. This letter included details about the trip, our contact information, and the child’s medical information. 

Also, they carried a copy of my child’s birth certificate and health insurance card. It’s always good to check with the airline or travel authorities for specific requirements.

Q: How Can I Prepare My Child for Traveling with Grandparents?

Answer: I prepared my child for traveling with his grandparents by discussing the trip in advance. We talked about where they were going, what to expect, and the fun activities planned. 

I also made sure my child had familiar items like a favorite toy. Regular video calls were scheduled to help him feel connected.

Q: What Tips Can I Give My Grandparents for a Smooth Trip?

Answer: I advised my grandparents to maintain my child’s routine as much as possible, like meal times and bedtime. I also suggested they keep a list of emergency contacts and medical information handy. 

Additionally, I recommended planning activities and rest periods according to my child’s usual energy levels.

Q: How Do I Manage Safety Concerns?

Answer: To manage safety concerns, I provided my grandparents with a detailed itinerary, contact numbers for the places they were staying, and a list of nearby hospitals. 

We also discussed safety rules with my child, like staying close to the grandparents and not talking to strangers.

Q: What Should I Pack for My Child?

Answer: I packed clothes suited to the weather, essential toiletries, medications, and a first-aid kit. Don’t forget comfort items like a special blanket or stuffed animal. Also, include a mix of activities like books, games, and a tablet for entertainment.

Q: How Do I Keep In Touch During the Trip?

Answer: We used a combination of daily scheduled calls and location-sharing apps to stay in touch. It’s important to agree on the best times to call, considering time zone differences and the trip’s itinerary.

1 thought on “Sample Letter For Grandparents To Travel With Grandchildren: Free & Effective”

  1. Thank you for this incredibly helpful guide! The step-by-step instructions and the template made the process of drafting a travel permission letter for my child so much easier and less daunting

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