Writing a Physician Resignation Letter

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There comes a time in every physician’s life when they feel led to provide their services elsewhere. The reasons may well vary from personal to promotional but the physician needs to provide the current employer with a professional resignation letter

A physician resignation letter isn’t necessarily easy to write but with these tips it can be accomplished post haste.

Be Tactful

It’s important to be tactful when resigning. Even if there are serious personal issues at hand remember that this letter will be placed into an employment file that will reflect upon the  physician for years to come. 

No matter the reason or reasons for leaving, remain tactful and avoid any negativity in the resignation letter.

Avoid The Dirty Details

Perhaps the job was miserable and co workers were difficult. Don’t go into this in the physician resignation letter

This letter is not the time, nor the place for such revelations. Keep them to oneself and keep the letter on the positive side. Self respect and the respect of colleagues may well outweigh the revenge factor.


If the departing physician is willing and able to be available to ease the transition of the  new physician be sure to mention that briefly in the letter. “I’d be happy to ease the transition of the new physician into my position”.

Give Notice As Per The Contract

Most hospitals or clinics, require a set notification time for resignations. A quick perusal of the contract or call the the human resources department will help in knowing the time line requirement for a resignation.

If an earlier resignation is desired, ask politely for example: “Although my contract states I am required a 2 week notice, I would like to go to my new job position as soon as next week. If there is any way to accomplish this please let me know”.


End the letter with a little bit of fluff telling the employer again (reworded of course) how much it meant to work with the company, co workers and the employer.

Give a polite “Thank You” at the end of the letter and the physician‘s name. 

Writing a resignation letter can be intimidating but following these guidelines will help to make it a bit easier.

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