Writing a Good Physician Resignation Letter

There comes a time in every physician’s life when they feel led to provide their services elsewhere. The reasons may well vary from personal to promotional but the physician needs to provide the current employer with a professional resignation letter. A physician resignation letter isn’t necessarily easy to write but with these tips it can be accomplished post haste. 

Be Tactful 

It’s important to be tactful when resigning. Even if there are serious personal issues at hand remember that this letter will be placed into an employment file that will reflect upon the  physician for years to come. No matter the reason or reasons for leaving, remain tactful and avoid any negativity in the resignation letter. 

Be Thankful 

Begin the letter by thanking the current position for the learning opportunity given. Thank them for the support and help that has been given. Thank them for the chance to work with them. Let them know how much they are appreciated (yes, even if they aren’t be civil and tactful here).

Leave them with a professional opinion of the physician. Again, remember that this letter will be placed into a physician file and can affect the physician for years to come.

Brief Explanation 

Give a brief explanation as to the reason for leaving. An opportunity that just can’t be passed up is always a worthy choice. A sample might go like this: “I would like to thank all of the staff at Mystery Hospital for their encouragement and assistance during my employment.

I appreciate the opportunity to have worked with such a great group of people and I will be taking with me valuable insight into my job position. Having worked with such a great group of people was a valuable opportunity for my education”. 

Be Humble 

Be sure to state in the resignation letter that the decision wasn’t an easy decision to come to. Examples might go like this: “Although this was a difficult decision to make, I feel I must take this opportunity to move my career upwardly”. or another example might read: “It is with deep introspective soul searching that I’ve decided to accept another position that will launch my career forward”. 

Best Wishes 

Wish former co workers and employers the best and thank them again for allowing the opportunity to work with them. Even if it’s not sincere, it’s appreciated by all. 

Avoid The Dirty Details 

Perhaps the job was miserable and co workers were difficult. Don’t go into this in the physician resignation letter. This letter is not the time, nor the place for such revelations. Keep them to oneself and keep the letter on the positive side. Self respect and the respect of colleagues may well outweigh the revenge factor. 


If the departing physician is willing and able to be available to ease the transition of the  new physician be sure to mention that briefly in the letter. “I’d be happy to ease the transition of the new physician into my position”. 

Give Notice As Per The Contract 

Most hospitals or clinics, require a set notification time for resignations. A quick perusal of the contract or call the the human resources department will help in knowing the time line requirement for a resignation.

If an earlier resignation is desired, ask politely for example: “Although my contract states I am required a 2 week notice, I would like to go to my new job position as soon as next week. If there is any way to accomplish this please let me know”. 


End the letter with a little bit of fluff telling the employer again (reworded of course) how much it meant to work with the company, co workers and the employer. 

Give a polite “Thank You” at the end of the letter and the physician‘s name. 

Writing a resignation letter can be intimidating but following these guidelines will help to make it a bit easier.

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