Writing a Self Justification for Promotion Letter (Free Sample)

When new positions open up in a company, the human resources (HR) department often prefers to look at existing employees for the job before taking people from outside. 

Existing employees will already know the company culture and most likely have company loyalty. The best way for you to make it known within the company that they would like to apply for a promotion is to send a self justification for promotion letter. 

Good Opportunity

This is a good opportunity for you to advance your career and bring this wish to the attention of your supervisors or managers. 

The letter will accompany the your resume and should be very professional avoiding grammatical and spelling mistakes as well as inappropriate language.

The self justification for promotion letter should be sent as soon as possible after the employee hears that there is a position available. 

If you wait for some time before sending the letter, it tells the managers or HR person that you are not very interested in the position, and another employee who sent a letter immediately will be considered more favorably.

You should introduce yourself in the beginning of the letter and state your interest in a promotion. Even if you have been working in the company for several years, it is a good idea to reintroduce yourself to the person who is responsible for employing personnel in the company.

HR Person

The HR person should not need to read the whole letter to learn its intent. The letter should explain clearly why you are a good candidate for the position and how you plan to handle the new responsibilities.

You should state your qualities, skills and experience and explain how you will use these to further the goals of the company. If you have any certificates, degrees or licenses that make you a better candidate than other applicants, they should mention. 

Special Accomplishments

Also, if you have achieved any special accomplishments while working for the company, you should mention them. It is also important that you take this opportunity to express loyalty to the company. If you use any coworkers or supervisors for reference, you should ask their permission first. The letter should end with a call-to-action. 

After thanking the HR person or manager for their time, you may suggest a time and date for a personal meeting to discuss your application further. 

You should never use a demanding tone or lie about your qualifications. You should only mention skills that relate to the position and not mention unrelated achievements. 

Job Description

You should first read the job description of the position you want and state in the letter the qualifications that make you a good candidate. Finally, you should not give an ultimatum that you will resign unless you are promoted. 

Here is a sample self justification for promotion letter. It should be written in formal business style and can be hand delivered or sent by email.

Self Justification For Promotion Letter Sample

Your Name
Your Title
Your Address
City, State, Zip Code


Company’s Name
HR Person or Manager’s Name
HR Person or Manager’s Title
Company’s Address
City, State, Zip Code

Dear Name of HR person or Manager,

It has been brought to my attention by NAME who is my immediate supervisor that the position of Manager for Recycling has become available, and I would like to express my interest in this position. 

I have worked for Environmental Solutions for the past five years and have focused most of my time on the recycling aspect of the company. 

I would like to take a leadership role in this area and believe that my knowledge and experience will be an asset to the department. 

I have made many contacts around the city who are interested in purchasing our recycled products, and I am confident that if I were in a position of leadership, I could expand the possibilities even more.

I believe Environmental Solutions is doing great work in the field, and I am proud to be an employee. I have always worked well with my coworkers and have helped train new employees for the past three years.

When the previous Manager for Recycling was away on sick leave, I was temporarily put in charge of the department and received commendation from my direct supervisor. 

I believe this company can grow to be an example to the nation in the area of sustainable living, and I would like to grow with it.

Thank you for your time and consideration. If it is convenient for you, I could meet you on DATE at TIME to discuss my qualifications further. I can be reached at 555-123-4567 or at name@email.com.


Your Signature
Your Name Printed
List of enclosures: resume

Frequently Asked Questions (FAQs)

1. What is self-justification for promotion?

Answer: Self-justification for promotion refers to the process of presenting oneself as a worthy candidate for a promotion by highlighting one’s achievements, skills, and qualifications. This can include creating a resume, writing a cover letter, and preparing for an interview.

2. Why is self-justification important for getting a promotion?

Answer: Self-justification is important for getting a promotion because it allows an individual to present themselves in the best possible light and demonstrate their value to the organization. 

It can help to show how the individual’s skills and experience align with the requirements of the position and how they can contribute to the organization’s goals.

3. What are some common methods of self-justification for promotion?

Answer: Common methods of self-justification for promotion include creating a detailed resume that highlights one’s relevant experience and skills, writing a persuasive cover letter that explains why the individual is the best candidate for the position, and preparing for an interview by researching the organization and practicing answers to common interview questions.

4. How can an individual effectively self-justify for a promotion?

Answer: An individual can effectively self-justify for a promotion by highlighting their relevant achievements and skills, demonstrating their knowledge of the organization, and showing how they can contribute to the organization’s goals. 

They can also emphasize their track record of success, and any training or additional qualifications they have that would benefit the role they are applying for.

5. Can self-justification for promotion be negative?

Answer: Self-justification for promotion can be negative if an individual exaggerates their achievements, skills, or qualifications, or if they present themselves in a way that is not truthful or accurate. 

This can damage the individual’s reputation and decrease their chances of getting the promotion. It is important to be honest and accurate when self-justifying for a promotion.