Writing a Self Justification for Promotion Letter (Free Sample)

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When new positions open up in a company, the human resources (HR) department often prefers to look at existing employees for the job before taking people from outside. 

Existing employees will already know the company culture and most likely have company loyalty. The best way for you to make it known within the company that they would like to apply for a promotion is to send a self justification for promotion letter. 

Good Opportunity

This is a good opportunity for you to advance your career and bring this wish to the attention of your supervisors or managers. 

The letter will accompany the your resume and should be very professional avoiding grammatical and spelling mistakes as well as inappropriate language.

The self justification for promotion letter should be sent as soon as possible after the employee hears that there is a position available. 

If you wait for some time before sending the letter, it tells the managers or HR person that you are not very interested in the position, and another employee who sent a letter immediately will be considered more favorably.

You should introduce yourself in the beginning of the letter and state your interest in a promotion. Even if you have been working in the company for several years, it is a good idea to reintroduce yourself to the person who is responsible for employing personnel in the company.

HR Person

The HR person should not need to read the whole letter to learn its intent. The letter should explain clearly why you are a good candidate for the position and how you plan to handle the new responsibilities.

You should state your qualities, skills and experience and explain how you will use these to further the goals of the company. If you have any certificates, degrees or licenses that make you a better candidate than other applicants, they should mention. 

Special Accomplishments

Also, if you have achieved any special accomplishments while working for the company, you should mention them. It is also important that you take this opportunity to express loyalty to the company. If you use any coworkers or supervisors for reference, you should ask their permission first. The letter should end with a call-to-action. 

After thanking the HR person or manager for their time, you may suggest a time and date for a personal meeting to discuss your application further. 

You should never use a demanding tone or lie about your qualifications. You should only mention skills that relate to the position and not mention unrelated achievements. 

Job Description

You should first read the job description of the position you want and state in the letter the qualifications that make you a good candidate. Finally, you should not give an ultimatum that you will resign unless you are promoted. 

Here is a sample self justification for promotion letter. It should be written in formal business style and can be hand delivered or sent by email.

Self Justification For Promotion Letter Sample

Your Name
Your Title
Your Address
City, State, Zip Code


Company’s Name
HR Person or Manager’s Name
HR Person or Manager’s Title
Company’s Address
City, State, Zip Code

Dear Name of HR person or Manager,

It has been brought to my attention by NAME who is my immediate supervisor that the position of Manager for Recycling has become available, and I would like to express my interest in this position. 

I have worked for Environmental Solutions for the past five years and have focused most of my time on the recycling aspect of the company. 

I would like to take a leadership role in this area and believe that my knowledge and experience will be an asset to the department. 

I have made many contacts around the city who are interested in purchasing our recycled products, and I am confident that if I were in a position of leadership, I could expand the possibilities even more.

I believe Environmental Solutions is doing great work in the field, and I am proud to be an employee. I have always worked well with my coworkers and have helped train new employees for the past three years.

When the previous Manager for Recycling was away on sick leave, I was temporarily put in charge of the department and received commendation from my direct supervisor. 

I believe this company can grow to be an example to the nation in the area of sustainable living, and I would like to grow with it.

Thank you for your time and consideration. If it is convenient for you, I could meet you on DATE at TIME to discuss my qualifications further. I can be reached at 555-123-4567 or at name@email.com.


Your Signature
Your Name Printed
List of enclosures: resume