Writing a Letter to Close Bank Account [Free Samples]

There are many banks to choose from to service your checking and savings account needs. Banks vie for business and will offer cash and other incentives to get new customers.

Regardless of whether you’re moving to a new city or just want to change banks, the easiest way to close an account is to put it in letter form.

Writing a letter is so much easier than standing in line for hours and having to talk to an account manager. 

If you can’t etch time out of your schedule to make it the bank, a bank account cancellation Letter can take care of the matter quickly, and you won’t have to pay any additional services charges that may accumulate.

Before Closing An Account

Before closing an account, the bank is going to want to see a couple things. First, the account cannot be in the negative. 

If an account is in the negative, they will require it be brought to a zero balance before it can be closed out.

Some banks will automatically close the account should it reach a zero balance, check your banks policies. 

They also want to make sure that there are no checks or debit transactions that are outstanding. Writing checks on a closed account is a serious offense and is a criminal act. 

Make Sure All Checks Have Cleared

While it may be an oversight, you want to make sure all checks have cleared before closing out the account. 

Another tip is to make sure there is enough money in the account to cover any fees that may be deducted, like monthly services charges. After all these items have been taken care of, you can officially close the account. 

Significant Importance

The letter must first and foremost be dated, as this can be of significant importance. 

You need to find out who is in charge of closing accounts at the local branch, and write to them directly. Make sure to get their full name so the letter goes right to them and not some other department.

Get right to the point and spell out your request so they understand what you want. 

You also need to tell them that there is no outstanding check on the account, this is important to a bank to know before closing the account.

If there are tax id numbers associated with the account, be sure to include those in the letter. 

The account number is also important, especially if you have one or more accounts and you are only closing one. 

Money In Your Account?

If you have money in your account, ask them to mail you these funds in a check. Keep the letter short and sweet. 

If you have issues with the bank and have been dissatisfied with their services, make sure to include that in the letter. 

Banks do use feedback to enhance their services. After you have said everything there is, make sure to sign it and leave contact information in case they need to contact you.

Here are sample Bank Account Cancellation Letters:

Sample 1 – Letter To Close Bank Account

Lisa Charmin
9876 St. Rt. 139
Darbydale, Ohio 43123

DATE

XYZ Banking Company
1298 Hunts Club Drive
Columbus, Ohio 43123
Attn: Marvin Wells-Account Manager

Dear Marvin:

I wish to close my bank account that I have with your institution. My bank account number is 036410-09. 

I have had this account for close to ten years, but due to my relocation for my company, I am now forced to switch banks. 

I have made sure that all checks have cleared and there are no pending debits to the account.

Currently, there is about $105 in the account. I understand that you will need to take out the monthly processing fees and also need to zero out the account.

Could you please send me the money via check to my new address? My address is 708 Erwin. Drive, Reynoldsburg, Ohio 43068. I also have a new phone number you can contact with me; it is 614-290-0987.

I would also like to take a moment and let you know that although I had my account for so many years, I am not completely happy with my services.

When the bank was taken over by the new company in 2015, I found that the service lines were always long and I became more like a number than a customer. 

I liked the old hometown feel bank used to have. Please contact me should you have any questions.

Sincerely,

Lisa Charmin

Sample 2 – Letter To Close Bank Account

To Whom It May Concern:
 

I wish to close my bank account that I have with your institution. My bank account number is 555510-09.

All of my transactions have cleared and I have stopped all currently scheduled debits and credits to my account.

If you have any questions, I can be reached at 555-123-4567 or at name@mail.com. Thank you for your prompt attention to my request.

Sincerely,

Bruce Lee

Frequently Asked Questions (FAQs)

1. What should I include in a letter to close a bank account?

Answer: When writing a letter to close a bank account, you should include the following information:

  • Your full name and current address
  • Your account number
  • A clear statement of your intention to close the account
  • The reason for closing the account (if desired)
  • Any instructions for transferring funds to another account
  • A request for confirmation of the account closure

2. How do I write a letter to close a bank account professionally?
Answer: To write a letter to close a bank account professionally, you should follow these steps:

Use a formal tone: Write the letter using formal language and a professional tone.

  • State the purpose of the letter clearly: Start the letter by stating that you are writing to request the closure of your bank account.
  • Provide all necessary information: Make sure to include your full name, account number, and other relevant information the bank may need to process your request.
  • Explain the reason for closing the account (if desired): If you have a specific reason for closing the account, you may include it in the letter.
  • Request confirmation: Ask the bank to send you a written confirmation of the account closure and any related transactions.

3. What should I do before writing a letter to close a bank account?

Answer: Before writing a letter to close a bank account, you should take the following steps:

  • Check for any outstanding issues: Make sure to resolve any unresolved disputes or charges before closing the account to avoid any negative impact on your credit score.
  • Cancel any automatic payments: If you have any automatic payments set up with the account, make sure to cancel them before closing the account to avoid any overdraft fees or other charges.
  • Transfer funds to another account: If you have funds in the account, make sure to transfer them to another account before closing it to avoid any complications.
  • Check the bank’s procedure for closing an account: Make sure you are aware of the bank’s procedure for closing an account and follow it exactly.

4. How long does it take to close a bank account after sending a letter?

Answer: The time it takes to close a bank account after sending a letter can vary depending on the bank’s policies and procedures. Typically, it can take anywhere from several business days to several weeks for the bank to process the request and close the account. It’s a good idea to follow up with the bank after a few days to ensure that the process is underway.

5. Can I close a bank account online?

Answer: Yes, many banks allow customers to close their bank accounts online. This process is often quicker and more convenient than writing a letter. However, the exact process may vary depending on the bank, so you should check with your bank to see if this option is available and what steps you need to follow.

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