Writing a Loan Request Letter to Employer [with Sample]

loan from employer is an inexpensive way to get money for an emergency. The borrower needs to send a salary loan request letter that specifies the relevant personal information. 

This letter gives the time frame for the loan and may state the reason it is required because it may help convince the lender when he or she is considering the request.

policies for salary loans

An employee should ask the company’s human resources department if there are any policies for salary loans. Any required forms need to be filled out and enclosed with the letter. 

In some cases, it is recommended that employees use salary loans as a last resort after looking into other avenues for a loan. The letter should also state that the request is a one-time occurrence.

Borrower Should Understand

The borrower should understand that asking for a salary loan request could tell his or her employer that the employee is in financial difficulty. This may cause the employer to request a financial review of the employee’s finances.

However, if the amount is not large, and the reasons are given along with documentation that proves the reasons, a salary loan or advance shouldn’t be a problem.

Salary loans are usually requested for a small amount that can be easily repaid with deductions from the borrower’s salary. The amount of repayment should not be so high as to jeopardize the ability of the employee to meet monthly living expenses. 

Below is a sample salary loan request letter written to an employer and a sample letter written to a bank. 

The letters should be written in formal business style, and if there are any forms required by the bank or employer, they should be included with the letter. It should be sent by certified mail and a copy kept by the sender.

Sample Loan Request Letter To Employer

Name Of Employee
City, State, Zip Code
Address Of Employee


Name of Employer
Address of Employer
City, State, Zip Code

RE: Request for loan to be repaid from my salary

Dear Name of Employer:

This is a formal request for a loan of $1500 to be repaid with a deduction from my salary each month. I would like to repay the loan within 12 months. I require the money to pay for renovations to my home.

After a plumbing emergency, the carpet in my living room, dining room and one bedroom was ruined beyond repair. The estimate from the contractor is $1500 to lay new carpet in three rooms.

The carpet has begun to mold, and is considered unhealthy as it pollutes the air. My wife and I have moved in with my mother until we can get the carpet replaced. 

I have enclosed the contractor’s estimate, the mold assessment from the county health department and the required loan forms.

The loan will be repaid with installments that can be deducted from my salary every month until the loan with interest is repaid. 

I can be reached at Phone Number or Email Address to discuss the terms of the loan.

Thank you for considering my emergency situation.


Signature of Employee 
Printed Name of Employee
List of Enclosures

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