Writing an University Application Letter [Free Samples]

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The application letter that helps determine whether or not you will be accepted into the university of your choice is a big feat. The admissions process has increasingly become more competitive. 

No specific letter-writing approach can promise that you will get admission, but a few tips help you to have a better chance at obtaining acceptance.

Research The University

Study and read everything there is about the university. The main objective is to convey how much you adore this university and that it is perfect for you. Think about it as if you were trying to convince someone to date you.

When looking for someone to go on a date with, you want to know all there is about this person. You would want to know a great deal about this person to be able to communicate effectively. 

Dating is a long process that lets two people to get to know each other better to see if the relationship can develop further. 

the goal

An university application letter is very similar to the dating process in how it works. The goal is to let the admissions counselor know all about you and to give them enough that they think you might be a good fit for what they have to offer.

The main thing that the letter needs to convey is why you want to attend this specific university. It is important to not embellish too much and end up sounding unrealistic.

Avoid statements like “I think Washington State is the greatest university in the entire world and I’ve desired to go there since I was a child. 

Try to honestly lay out all the reasons why you think this university is perfect for you. After all, isn’t this whole reason you’re applying to this university anyway.

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Market Yourself

Every university has a type of student that they specifically look for, market yourself as that student. Clearly, you must mention the academic qualifications you have, especially if you are on the honor roll.

While applications do look at academics, admittance is not all based on a person’s academic standing.

If the university is known for having an outstanding drama club or sports team, and those areas are something you excel in, then be sure to make mention of this.

Take a look at the brochure for the university; does it talk about community or civic events? If you are involved in different things around the community, mention that. Reading all documentation on the school can give you an advantage.

Clarify that you have something unique to offer. After talking about why you are perfect for the university, start focusing on what the university offers that is good for you. 

You can focus on anything from the local art club to the desire to be a part of the football team. Just because you are an honor roll student won’t necessarily give you an advantage. 

Keep in mind that there will be thousands of other individuals who have great greats applying as well. It is important to showcase why you will be a great addition to the university campus.

Double Check The Letter

The worst thing you can do is submit a letter with grammatical or spelling errors. Have others look over the letter and make sure it is error free.

While it may be a pain, one of the first reasons that and choose one application over another is a badly spelled letter.

Below are sample entrance application letters.

Sample 1 - University Application Letter

Andrea Hughes
15th Street, Apt. 546
Washington, DC, 20008

April 28, 2022

Name of Head of Admissions
Rutgers University
57 US Highway 1
New Brunswick, NJ, 08901

Dear Name of Head of Admissions:

This letter is a formal application for Rutgers University admission. I researched numerous universities that offer Bachelor’s degrees in Environmental Applications and decided on Rutgers University because of its environmental dedication.

Your program is quite comprehensive, covering many more aspects of global warming than those offered by other universities in the state.

You, for example, offer classes on the International Union for Conservation of Nature, the Forest Stewardship Council, and Leadership in Energy and Environmental Design.

My ambition is to help shape government environmental policies, and I believe that the university’s name is the finest way to equip me for this task.

At the past two years, I’ve worked for a waste management company, where I assisted in the development of novel techniques of recycling particular things.

Learning as much as possible about sustainable living in various parts of business enterprises will assist me in developing fair and helpful public policy.

I’ve sent my application form as well as all of the needed paperwork. I am hoping for a positive reaction from you.

I may be reached at 555-505-1234 or andrea@email.com if you’d like to set up an appointment or have any inquiries. Thank you for taking the time to review my application.



Andrea Hughes
Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 2 - University Application Letter

Kathy Smith
79809 St. Rt. 139
Jackson, Ohio 45640

April 28, 2022

Ohio State University
1739 N High St
Columbus, OH 43210
Attn: Admissions Department

Dear Admissions Department,

I am applying to Ohio State University because of its remarkable reputation and the excellent evaluations I have read from other recent alumni after conducting extensive research regarding universities in the area that offer a psychology degree.

Furthermore, I am interested in Ohio State University’s psychology school because of the graduate psychology degrees available.

I’m just getting started on my journey and am excited to plunge into the undergraduate studies program. My ultimate goal is to graduate from Ohio State University’s psychology school.

My ambition after completing my undergraduate degree in psychology is to continue my education and pursue a doctoral program in psychology so that I can work as a child counselor.

Because I grew up in a family where my father was a counselor and my mother was a social worker, I feel confident that this is the right professional route for me. My father graduated from Ohio State University, and my mother from the University of Oklahoma.

Given that both of my parents have taken similar career paths, I believe that by working in this field, I would be honoring them and their commitment to helping others.

My long-term aim is to major in psychology, and I plan to begin by receiving a Bachelor’s Degree in Psychology from Ohio State University.

As specified in my applications packet, I have attached my application, transcripts, an essay, and all of my letters of recommendation. I thank you for your time and consideration, and I hope to hear from you soon.


Kathy Smith

Enclosure: Application Form, high school marks list, Advanced Placement scores, SAT scores and all other required information

Sample 3 - Appeal Letter To University For Admission

Your Name
Your Address
City, State, Zip Code


Admission Officer’s Name
Admission Officer’s Title
University’s Name
College’s Address
City, State, Zip Code

Dear Name of Admission Officer:

This is a formal letter requesting that you rethink my application to [Name of University].

My application was turned down on [DATE], and the rationale given was that my SAT scores were lower than the university’s admission requirements.

[DATE] was the source of the scores I included in my application. My father had died at the time, and my mother needed support and assistance to get her life back on track.

I was unable to study properly for the SAT examinations because I was their only child and needed to assist her at the time. I knew my results were too low, so I took the exam again on [DATE].

I was able to study effectively and raise both of my grades. My quantitative score rose from 550 to 720, and my writing portion improved from 570 to 750.

My new results, I understand, are higher than the needed score for admittance. I’d like to attend [name of institution] since you have the greatest program for [Environmental Applications], which is my preferred topic of study.

I am seeking that you rethink your previous decision to deny my admission and grant me admittance for the following semester based on these higher scores and the lower marks being due to circumstances beyond my control.

If you have any questions or would like any more information, I can be reached at [555-123-4567] or at [name@email.com]. Thank you for your kind consideration of my application.


Your Name
List of Enclosures

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