Writing a Wedding Cancellation Email [Free Sample]

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It is normal to send a wedding cancellation email to your guests if your wedding needs to be postponed or cancelled. Regardless of the circumstances, planning a wedding is both expensive and emotional.

A wedding can be a happy occasion or the most stressful event in a person’s life. It’s fairly uncommon to feel anxious before a big event.

Some weddings go off without a hitch, while others, despite their best efforts, must be canceled or postponed due to circumstances beyond their control.

Motive For Canceling Or Delaying The Wedding

The reason for the wedding cancellation or postponement could be due to a shared decision, a change of heart on one’s part, illness, or the loss of work.

When a cancellation choice is made, it is usual to send a wedding cancellation email as quickly as feasible.

Anyone who received a wedding invitation should receive this email. The majority of visitors are already planning for the big day, possibly reserving airline tickets or rearranging their schedules to accommodate it.

Those in the wedding party may be buying formal wear and spending money on it, which is normally not a little amount of money.

One email can be addressed to everyone; there is no need to handwrite or write a email to each individual separately.

Following up on the emails with phone calls to folks who may have had a key role in the wedding event is a good idea. The main purpose of the email is to express my heartfelt regret for the inconvenience.

Important To Be Cautious

It is also important to be cautious when addressing friends and family and not put personal feelings in the email. 

Even though the relationship may have gone sour, this email is going to both parties’ friends and family and should be nonspecific in nature.

The first paragraph should be used to reiterate the parties’ names and the dates of the nuptials you are cancelling. 

Make sure to start with an apologetic tone even in the first paragraph, as some people may be upset by this cancellation.

The second paragraph can state a small generic reason of why the event is being cancelled or rescheduled, but this is up to the party and is not required. 

This section needs to mention a thank you for the gifts and to also state that they will be returned. 

Give a specific time table, as to when the gifts will be returned. End with an additional apology followed by a formal closing.

Sample Wedding Cancellation Email

Dear Family & Friends,

The forthcoming wedding between [Kathy Donovan and Thomas Spindler], which was scheduled to take place on [Date], had been cancelled.

It is with great difficulty that I write this email informing all of our friends and family of this decision. I sincerely apologize for any inconvenience this may have caused you and your family.

The decision to cancel this wedding was an amicable one and is best for all involved at this time.

I recognize the fact that most of you have already made arrangements by re-organizing your calendars and purchasing items for the wedding. I want to ask for forgiveness for the trouble that I have caused you.

It was so nice for those of you that sent wedding gifts in advance. Since the wedding is cancelled, I will be sending the gifts back to all of you within the next two weeks.

Again, I sincerely apologize for bothering you with our wedding preparations and am sorry that things didn’t work out.


[Kathy Donovan]

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