Individuals who wish to cancel an insurance policy will need to do so in writing. The letter will then be mailed to the insurance company via the postal service. This is the best method to contact auto insurance companies and effectively communicate intentions.
A letter also prevents policy holders from having to talk directly to the representative of a company. Writing an auto insurance cancellation letter can easily be done by following a set of steps.
Review Policy Information
Canceling an auto insurance policy can be done at any time. Auto insurance policies do not have any type of restriction that limits rights to cancel a policy. Review the information included with the policy to ensure the proper cancellation procedure is used. The next step is to prepare a rough draft of the auto insurance cancellation letter.
Make sure to send any payments that are due if the letter is not ready to send before the monthly premium due date. The auto insurance company will refund any premium that was overpaid. If the policy has a cash value, then request that the amount be paid by check when sending any premium refunds.
Include a salutation at the end of the letter. This will ensure that there is no question about the intent to cancel the policy. Include the word “Sincerely” or use “Best Regards” for the salutation. This is the final part of an auto insurance cancellation letter. Make sure to sign the letter under the salutation.
The next step is to create a final letter from the rough draft. This can be done by sending the letter over to a printer or by typing a new letter from the paper. Make two copies of the cancellation letter. Make sure to sign one copy and send it to the insurance company. The second letter is for personal records.
Prepare Rough Draft
A rough draft can be typed in a text editor on a computer or a regular piece of paper. The first thing to state on the rough draft is the date. This needs to placed in the upper left corner of the document.
Write or type the name on the policy and their address below the date. Below the address is the name of the insurer. Include the contact person if addressing an agent or company representative. A subject line will go on the next line with the account number.
Begin the opening paragraph by requesting the cancellation of the auto insurance policy. Make sure to add a sentence stating that all charges or debits for payment be stopped. The next sentence should state the date when the policy is to be effectively canceled.
sample 1 – cancellation Letter for Car insurance
April 4, 2019
Name on Policy Address of Policy Holder City, State, Zip
XYZ Insurance Company Address of Company City, State, Zip
RE: Auto Insurance Policy #
Please consider this letter as a formal request to cancel the referenced auto insurance policy. Please stop all debits or charges for premium payments. The effective date of policy cancellation is 04/04/2019.
Please send a written confirmation letter to me within 30 days after the cancellation takes effect. Please refund any and all unused portion of my premium.
I look forward to hearing from you.
Name of Policy Holder
Sample 2 – Cancellation Letter For Car Insurance
ATT: Cancellations Department
ABC Auto Insurance
143 Insurance Way
Baltimore, MD 21060
Re: Cancellation of Policy #: 123456
To Whom It May Concern:
I regret to inform you that I, Thomas Perry (#123456), have decided to terminate my auto insurance coverage effective immediately.
The reason for my decision is based on finding a more comprehensive coverage for a lower cost. Please, send me a written confirmation of the cancellation for my records at your earliest convenience.
422 Mystic View Turn
Columbia, MD, 08023
Sample 3 – Cancellation Letter for car insurance
May 25, 2019
BAC Auto Insurance ATT: Cancellations Department 143 Car Insurance Way Columbia, VA 21061
Re: Cancellation of Policy #3333456
To Whom It May Concern:
This letter is to request you to cancel my auto insurance policy #3333456 effective 05/30/2019.
Please send me a written confirmation of this cancellation within 30 days upon receiving this request, refund the unused portion of my premium and stop charging the premium following the cancellation date.
Thank you for your time and prompt attention to this letter.