Free Samples: Maternity Leave Email to Colleagues

This page provides three unique and detailed email templates for announcing maternity leave to colleagues. These templates can be customized and used as a guide to help make the process of informing coworkers about a maternity leave easier and more efficient. 

Say goodbye to the stress of composing a maternity leave announcement email from scratch and use these templates to ensure a smooth transition.

Template 1: Maternity Leave Email to Colleagues

Subject: Announcement of Maternity Leave

Dear [Colleagues’ Names],

I hope this email finds you well. I am writing to inform you that I will be going on maternity leave starting from [date] as I am expecting the arrival of my baby soon.

During my absence, [Name of Colleague] will be handling my responsibilities. I have been working closely with [Name of Colleague] and I am confident that they will be able to take care of things smoothly. I will make sure to handover all important documents and provide sufficient training to them before leaving.


I will be away for [number] weeks/months, but I will be checking emails occasionally to ensure that everything is running smoothly. Please feel free to contact me if there is an emergency and I will do my best to assist remotely.

I would like to take this opportunity to thank you all for your support and understanding during this time. I am looking forward to returning to work and continuing to work with you all.

Best regards,

[Your Name]

Template 2: Maternity Leave Email to Colleagues

Subject: Maternity Leave Announcement

Dear [Colleagues’ Names],

I hope this email finds you well. I am delighted to inform you that I am expecting a baby soon, and as a result, I will be going on maternity leave from [date].

During my absence, [Name of Colleague] will be taking care of my responsibilities. I am confident that they will do an excellent job and will keep things running smoothly. I will ensure that I handover all important documents and provide sufficient training to them before leaving.

I will be away for [number] weeks/months, but I will be checking emails occasionally to ensure that everything is going well. Please do not hesitate to contact me if there is an emergency, and I will do my best to assist remotely.

I would like to take this opportunity to thank you all for your support and understanding during this exciting time. I am looking forward to coming back to work, and I can’t wait to share my new arrival with you all.

Best regards,

[Your Name]

Template 3: Maternity Leave Email to Colleagues

Subject: Maternity Leave Notification

Dear [Colleagues’ Names],

I hope this email finds you well. I am writing to inform you that I will be going on maternity leave from [date] as I am expecting a baby soon.

During my absence, [Name of Colleague] will be handling my responsibilities. I have been working closely with [Name of Colleague] and I am confident that they will be able to take care of things smoothly. I will make sure to handover all important documents and provide sufficient training to them before leaving.

I will be away for [number] weeks/months, but I will be checking emails occasionally to ensure that everything is going well. Please feel free to contact me if there is an emergency, and I will do my best to assist remotely.

I would like to take this opportunity to thank you all for your support and understanding during this time. It means a lot to me, and I am looking forward to coming back to work, refreshed and ready to take on new challenges.

Best regards,

[Your Name]