Internship Request Letter Sample: Free & Customizable

In this article, I’ll guide you through the process of writing an effective internship request letter, complete with a customizable template and personal tips to elevate your application.

Key Takeaways

  • Understand the Purpose: Know why you’re writing the internship request letter and what you aim to achieve.
  • Research Thoroughly: Tailor your letter to the organization and the specific role you’re interested in.
  • Be Professional and Concise: Use a formal tone and get straight to the point.
  • Highlight Your Strengths: Align your skills and experiences with what the internship offers.
  • Personalize Your Letter: Show genuine interest in the role and the organization.
  • Proofread: Ensure your letter is free of errors and well-presented.
  • Follow Up: Don’t hesitate to follow up if you don’t hear back within a reasonable time.

Step-by-Step Guide to Writing Your Internship Request Letter

Step 1: Research the Company





Before you even start writing, it’s crucial to understand the company and the internship role. This knowledge not only shows your interest but also allows you to tailor your letter effectively.

Step 2: Start with a Professional Salutation

Address the letter to a specific person if possible. “Dear [Name],” is always a good start. If you can’t find a name, “Dear Hiring Manager,” or “Dear [Team Name] Team,” can work as well.

Step 3: Introduce Yourself

Begin your letter by introducing yourself and stating your purpose. Mention your current educational status or job position and how you came across the internship opportunity.

Example: “Dear Mr. Smith, I am a third-year marketing student at XYZ University, and I am writing to express my interest in the summer marketing internship with ABC Company.”

Step 4: Explain Why You’re a Good Fit


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This is where your research pays off. Link your skills and experiences to what the internship entails. Mention specific projects or courses that align with the role.

Step 5: Show Your Enthusiasm for the Role and the Company

Express your genuine interest in the role and the company. Mention something about the company’s ethos or recent projects that excites you.

Step 6: Conclude with a Call to Action

Politely express your hope for a meeting or discussion and thank the reader for their time and consideration.

Step 7: Sign Off Professionally

End with a professional closing, such as “Sincerely,” followed by your full name.

Personal Tips from Experience

  • Customize Your Letter: Never use a one-size-fits-all approach. Customize each letter for the specific internship and company.
  • Be Authentic: Don’t exaggerate your qualifications or experiences. Be honest and authentic in your letter.
  • Use a Professional Format: Stick to a business letter format and maintain a professional tone throughout.
  • Proofread: Always proofread your letter. Typos and grammatical errors can be a major turnoff for potential employers.

Internship Request Letter Template

[Your Name]
[Your Address]
[City, State, Zip]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Company’s Name]
[Company’s Address]
[City, State, Zip]

Dear [Recipient’s Name],

I am [Your Name], a [Your Educational Status/Job Position] at [Your School/Company]. I am writing to express my interest in the [Specific Internship Position] at [Company’s Name], as advertised [Location of Advertisement].

[Paragraph discussing your relevant skills and experiences, and how they align with the internship role.]

[Paragraph expressing your enthusiasm for the role and the company, mentioning specific aspects that attract you to this opportunity.]

I am eager to contribute my skills and experiences to the [Company’s Team Name] team and am confident that I can bring value to your [specific project or field related to the internship]. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms can contribute to the exciting projects at [Company’s Name].

Thank you for considering my application. I am looking forward to the opportunity to discuss my application in further detail and am available for an interview at your earliest convenience.

Sincerely,
[Your Name]

Frequently Asked Questions (FAQs)

Q: What is an internship request letter?

Answer: An internship request letter is a formal document that individuals write to express their interest in obtaining an internship position within a company or organization. It serves as an introduction, highlighting qualifications, skills, and enthusiasm for a specific internship opportunity.

Q: Why is an internship request letter important?

Answer: An internship request letter is important because it allows applicants to make a formal and professional request for an internship position. It provides an opportunity to showcase relevant qualifications, skills, and enthusiasm, helping applicants stand out from other candidates and increase their chances of securing an internship.

Q: What should be included in an internship request letter?

Answer: An internship request letter should include your contact information, a professional salutation, an introduction stating the specific internship position you are applying for, a brief overview of your background and qualifications, a discussion of relevant skills and experiences, an explanation of why you are interested in the internship opportunity, and a closing expressing gratitude and willingness to provide further information.

Q: How should I address the recipient in an internship request letter?

Answer: It is best to address the recipient of the internship request letter using a formal salutation such as “Dear Mr./Ms. [Last Name].” If you are unsure about the recipient’s gender or prefer a gender-neutral option, you can use “Dear [Recipient’s Full Name].” Make sure to use the appropriate title and spelling of the recipient’s name.

Q: How long should an internship request letter be?

Answer: An internship request letter should be concise and focused. It is generally recommended to keep the letter to one page, or around 3-4 paragraphs. Be mindful of the reader’s time, and make sure to highlight the most relevant qualifications and experiences.

Q: How can I make my internship request letter stand out?

Answer: To make your internship request letter stand out, personalize it for the specific company or organization you are applying to. Conduct thorough research to understand their values, projects, and initiatives, and tailor your letter accordingly. 

Highlight unique experiences, skills, or achievements that demonstrate your suitability for the internship position and your enthusiasm for the company’s work.

Q: Should I attach my resume to the internship request letter?

Answer: Yes, it is generally recommended to attach your resume to the internship request letter. The resume provides additional details about your educational background, work experiences, and skills. It complements the information provided in the letter and allows the recipient to have a comprehensive view of your qualifications.

Q: How should I end an internship request letter?

Answer: End your internship request letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name. Express gratitude for the recipient’s time and consideration, reiterate your interest in the internship opportunity, and indicate your willingness to provide any additional information or attend an interview.

Q: Is it necessary to follow up after sending an internship request letter?

Answer: It is a good practice to follow up after sending an internship request letter. Wait for a reasonable amount of time (around one to two weeks) and send a polite email or make a phone call to inquire about the status of your application. This demonstrates your continued interest and enthusiasm for the internship opportunity.

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