Writing a Good Office Assistant Cover Letter

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Writing an office assistant cover letter may seem like a daunting task if you’re not familiar with the process but it’s well worth the time invested if you’re seeking employment. 

How else are you going to relay your knowledge, skills, and experience to potential employers looking to fill positions within their companies? 

By familiarizing yourself with the cover letter writing process, you’ll be able to customize your inquiry to match each company’s requirements and stand out in a sea of applicants. 

More importantly, you’ll be able to evaluate your skills, see what areas of your resume are lacking, and formulate a plan to gain additional schooling or certifications that make you more valuable as an employee.

The areas you’ll want to highlight in your cover letter include:

  • Relevant office experience.
  • Education and training.
  • Certifications and awards.
  • Strengths

By giving an employer an abbreviated picture of who you are and how you intend to approach the position within their company, you stand a better chance of scoring an interview and hopefully, a job offer in your chosen field. 

Each area of importance is explained in greater detail below starting with the most obvious, qualifications. Let’s see how that applies to the cover letter writing process.

Relevant Office Experience

You’re clearly applying for the position because you’ve worked as or trained for the role of an office assistant before. This is the area of your cover letter that earns an employer’s trust. 

When they see you’ve been in a similar position before, it piques their interest. It gets them to read the rest of your cover letter and resume because they feel that you’d be a good candidate for their company.

Education and Training

It never hurts to back up your experience with fact. Giving an employer examples of special training and education shows how committed you are to the job. 

They’ll see that not only did you take classes or receive a degree that relates to the position you’re applying for, they’ll have a better picture of how you work to achieve your goals.

Certifications and Awards

Certifications and awards are additional ways to set yourself apart from other candidates. It shows an employer what you’re good at and how you were recognized at your former schools, places of employment, and community. 

Certifications and awards let companies know you mean business by alerting them to areas where you’ve excelled.

Strengths are what set you apart from other candidates. You may have similar work histories and educational backgrounds but how you approach the position of office assistant is what makes a real difference. 

If you haven’t stopped to think about your strengths, now is the time to do so. Write down five things you’re really good at professionally and find a way to incorporate that in the text that you compose for your cover letter.

Office Assistant Cover Letter Tips

A cover letter for office assistants starts out like any other. It contains your contact information. 

Make sure to include your first and last name, mailing address with city, state, and zip code, phone number, and email address. 

You’ll also want to include the company’s name, hiring manager’s name, physical address with city, state, and zip code in the office assistant cover letter.

Add today’s date between your contact information and the hiring manager’s contact information. 

You’ll then want to address the person in charge of hiring new employees with Mr. or Ms. followed by their last name. 

If you don’t have access to this information, you may write “To Whom It May Concern,” or “Dear Sir or Madam”. 

Both are appropriate greeting when you lack the name of the person you’re trying to contact.

limit your Cover Letter to four paragraphs

It’s best to limit your cover letter to four well-written paragraphs. The first should state the position you’re applying for and how you found the job ad. 

Then, you should mention the skills that make you a desirable employee. Limit your explanation to one or two skills total.

The second paragraph is where you get specific. You’ll want to show the employer how your skills, experience, and abilities make you the best candidate for the office assistant position. 

The third paragraph is where you add information about additional skills and traits you possess. 

This is your chance to shine so don’t forget to include some details about what makes you the person and worker that you are today.

Last but not least, you need to make your final paragraph actionable. Let the employer know what steps you plan to take as their office assistant. This is where it pays to be specific. 

Also, take the time to thank them for looking over your office assistant cover letter and resume before closing the letter with your name and contact details.

Now that you know how to write a cover letter for an office assistant position and which areas of your experience you should focus on, it’s time to grab the attention of potential employers with your captivating text, well-thought-out statements of why you’re ideal for the position, and how you’ll improve the company through your knowledge, expertise, and actions. 

A well-written cover letter helps you land a job every time you apply for one.

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