Maximize Your Time Off: Vacation Request Dos and Don'ts

Last updated on February 10, 2023 / By 

Asking for time off from work can be a stressful experience, especially if you’re not sure what the right way to go about it is. The last thing you want is for your vacation request to be denied or for your employer to see you in a negative light. To ensure that your time off is approved and that you make the most of your time away from work, here are some do’s and don’ts for writing a vacation request letter.


1. Plan ahead: It’s important to plan your vacation as far in advance as possible. This gives your employer enough time to make arrangements and ensures that you get the time off that you need.

2. Be polite and professional: Your vacation request letter should be written in a polite and professional tone. Address your supervisor or HR manager by their proper title and use proper grammar and punctuation.

3. Provide enough detail: Be sure to include all the necessary information in your letter, such as the dates you want to take off, any special circumstances, and how your absence will be covered.

4. Show appreciation: Express gratitude for your employer’s understanding and cooperation. Thank them for considering your request and for their support in helping you take time off.

5. Follow company policy: Make sure you’re familiar with your company’s policy on vacations and time off. Include any relevant information from the policy in your letter.


1. Wait until the last minute: Asking for time off at the last minute can be seen as irresponsible and unprofessional. It also makes it more difficult for your employer to make arrangements to cover your absence.

2. Make unreasonable requests: Don’t ask for too much time off or for time off during a busy period. This can put a strain on your coworkers and make it difficult for your employer to accommodate your request.

3. Neglect your responsibilities: Before taking time off, make sure that all your work is up to date and that your absence won’t cause any problems for your coworkers or the company.

4. Be negative or demanding: Avoid using a negative tone or making demands in your letter. This can come across as disrespectful and can harm your relationship with your employer.

5. Forget to follow up: After submitting your vacation request, be sure to follow up with your employer to ensure that it was received and to find out the status of your request.

By following these do’s and don’ts, you’ll be well on your way to having your vacation request approved and making the most of your time off. A well-written vacation request letter shows your employer that you’re responsible and professional, and can help ensure that your time off is a success.

Interesting Finds