When To Submit Your Letter Of Resignation?

Last updated on May 22, 2023 / By 

Submitting a letter of resignation is a significant professional step that requires careful consideration and timing. Whether you’re transitioning to a new job or seeking a change in your career path, it’s essential to resign gracefully and professionally. This step-by-step guide will help you determine the right time to submit your letter of resignation, ensuring a smooth transition for both you and your employer.


Step 1: Evaluate Your Decision Before submitting your resignation letter, take the time to evaluate your decision. Consider your reasons for leaving, the opportunities you’re pursuing, and your overall career goals. Ensure that resigning is the best option for your professional growth and personal satisfaction.

Step 2: Reflect on Your Employment Contract and Company Policies Review your employment contract and company policies to understand any specific guidelines regarding resignation notice periods. Some organizations may require a notice period of a certain number of weeks or months. Familiarize yourself with these requirements to ensure you comply with them.

Step 3: Plan Ahead Once you’ve made the decision to resign, it’s crucial to plan ahead. Consider factors such as project deadlines, important meetings or events, and your current workload. Assess the impact your departure may have on your team and try to minimize any disruption by completing your current tasks or offering to assist with the transition.

Step 4: Choose the Right Time Timing is key when it comes to resigning. It’s generally advisable to submit your letter of resignation during a time that minimizes inconvenience to your employer and colleagues. Avoid busy periods, crucial projects, or significant company events when possible. Choosing a calm and relatively quiet period can help ensure a more positive response.

Step 5: Schedule a Meeting with Your Supervisor Request a meeting with your supervisor or manager to discuss your resignation in person. This meeting should be conducted in a professional and respectful manner. Prepare talking points to explain your decision, express gratitude for the opportunities you’ve had, and offer to assist with the transition process. By delivering the news personally, you demonstrate your professionalism and maintain open lines of communication.

Step 6: Submit Your Resignation Letter After your meeting with your supervisor, follow up with a formal resignation letter. Keep the letter concise, polite, and positive. Include your intended last day of work and express gratitude for the experiences gained during your employment. Offer your assistance during the transition period and provide any relevant information that may be required by your employer.

Step 7: Maintain Professionalism Once your resignation has been submitted, it’s essential to maintain professionalism throughout your remaining time with the company. Fulfill your responsibilities diligently, tie up loose ends, and avoid any negativity or slacking off. Be available to answer questions and assist with the transition process, ensuring a smooth handover of your duties.

Step 8: Inform Colleagues and Network Connections Inform your colleagues and key network connections about your departure. Share the news personally and express your gratitude for their support. Maintaining positive relationships is vital for your professional network and potential future opportunities.

Conclusion: Knowing when to submit your letter of resignation is crucial for a smooth transition from one job to the next. By evaluating your decision, adhering to contractual obligations, and planning ahead, you can choose the right time to resign. By following this step-by-step guide, you’ll leave your current position professionally and maintain valuable connections for the future. Remember, resigning is an important decision, and executing it with grace and professionalism is vital for your ongoing career success

Letter of resignation