Writing a Formal Business Letter

Last updated on January 12, 2023 / By 

A formal business letter is a professional piece of correspondence. It is used to communicate with an organization, company, or individual about business matters. Here is a general format for writing a formal business letter:

  1. Header: The header should include your name and contact information, as well as the date.
  2. Inside address: The inside address should include the name and contact information of the person or organization you are writing to.
  3. Salutation: The salutation should be a formal greeting, such as “Dear [Name],”
  4. Body: The body of the letter should clearly and concisely state the purpose of the letter and any relevant details.
  5. Closing: The closing should be a formal farewell, such as “Sincerely,” followed by your name and contact information.

Here is an example of a formal business letter:

Watercolor painting woman typing on a sleek black laptop

Formal Business Letter Sample

[Your Name]
[Your Address]
[City, State Zip]

[Recipient’s Name]
[City, State Zip]

Dear [Mr./Ms. Last Name],

[First paragraph should introduce the purpose of the letter and any relevant details]

[Second paragraph should provide additional information or context, as needed]

[Third paragraph should summarize the main points of the letter and any actions required by the recipient]


[Your Name]
[Your Title]

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