[Sample] Business Proposal Letters

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Learn how to write a business proposal letter. Use our sample business proposal letter as a template for your proposal letter.

Sample 1 - Unsolicited Business Proposal Letter

[Joanne Simpson]
[ABC Catering]
[5678 Business Way]
[Baltimore, MD, 40006]


[James Fine]
[XYZ Business]
[220 Georgetown Street]
[Washington, DC,  20008]

Dear Mr. Fine:

My catering company can help you lower the cost of your events by 50 percent. We provide delicious meals and hors d’oeuvres at half the cost because we use fresh, local ingredients. I believe we can give you substantial savings on every event.

I have attended several of your events and understand the quality and amount of food you require to make it a success.

I would be happy to meet you and go over menus for several different types of meals and snacks and show you how we provide quality food at reduced prices.

I have been in the catering business for [10 years] and have [15 repeat] customers every year. We’ll provide every option including vegetarian, vegan, gluten-free, kosher and halal.

Please call me at [(234) 222-1234] or email me at [joanne@email.com] and I will be happy to meet you at a time that is convenient for you.


[Joanne Simpson]

sample 2 - Solicited Business Proposal Letter

[Name of DJ]
[Address of DJ]
[City, State, Zip Code]


[Name of Event Organizer]
[Address of Event Organizer]
[City, State, Zip Code]

RE: Proposal to serve as a DJ for [wedding] on [DATE]

Dear [Name of Event Organizer]:

I have received a request from you for my services as DJ at the [wedding] on [DATE] at [VENUE].

Thank you for showing interest in the quality of my work. I have been the musical supervisor and emcee for more than 50 weddings and have served clients in the venue you have chosen three times in the past.

Please see the testimonials on my website [DJWebsite.com]. I would be happy to give you the names of former clients if you would like to speak to references.

I provide continuous music with breaks for announcements, toasts and speeches. I have a large repertoire of music from which to choose and I will play a combination of the latest hits, show tunes and the bride and groom’s selections.

I own my own sound system with speakers and wireless mic. Because of this, I am able to keep my prices competitive.

I will also dress according to the bride’s instructions and can wear casual or formal attire. I believe my music stands out from my competition because I work closely with you to give you exactly what you want.

Enclosed, you will find my standard contract for weddings. It clearly states the services I offer, equipment I will bring and the timings for set-up before the event.

The costs are stated and the total quote is given. I am committed to doing my part to help make your wedding a wonderful, memorable event.

I can be reached at Phone Number and Email Address any time. Thank you for considering me and I hope to get a favorable reply from you soon.


[Signature of DJ]
]Printed Name of DJ]
List of Enclosures: Standard DJ Contract for Wedding