Car Booking Cancellation Letter [Sample]

Learn how to write a car booking cancellation letter. Use our sample car booking cancellation letters as templates for your cancellation letter.

sample 1 – Car Booking Cancellation Letter

Customer Name
Full Customer Address
(Any additional Customer Contact Information)

DATE

Rental Agency Name
Full Rental Agency Address

SUBJECT: Car booking cancellation request

Dear Sir or Madam:

I recently booked a rental car through your company website. The booking in question was made on DATE and was for a mid-size sedan (booking #DIN285).

However, due to unforeseeable circumstances, I now wish to cancel the reservation. I would respectfully ask for a full refund of the deposit, in accordance with the car rental agreement.

I regret any inconvenience caused by the cancellation. I appreciate your friendly service during the booking process and I hope to use your rental agency again in the future.

Please notify me if you require any further information in order to expedite the cancellation.

You may write to me at (email address) or contact me by telephone at (phone number) with any questions. Thank you, in advance, for your assistance in handling the matter.

Sincerely yours,

[Handwritten signature here for a mailed letter]
Customer Name

Sample 2 – Car Booking Cancellation Letter

Customer Name
Full Customer Address
(Any additional Customer Contact Information)

DATE

Rental Agency Name
Full Rental Agency Address

SUBJECT: Car booking cancellation request

Dear Sir or Madam:

This letter is to inform you that I’m cancelling my luxury sedan [booking #AIG023], for [DATE] due to cancellation of my business meeting. I already called your customer support number and they requested me to send this letter to your department.

Please refund my advance payment and take out any cancellation charges.

You may write to me at [email address] or contact me by telephone at [phone number] with any questions. Thank you, in advance, for your assistance in handling the matter.

Sincerely yours,

[Handwritten signature here for a mailed letter]
Customer Name

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